Pius Kitonga Mutua

Experience
SUPPLY CHAIN MANAGEMENT OFFICER | PUBLIC SERVICE COMMISSION | MARCH 2021-
AUGUST 2022
· Supervised execution and monitoring of performance management systems.
· Developed and delivered progress reports, proposals and required documentation.
· Prepared purchase orders/Service orders the IFMIS software on behalf of signatory
· Monitored progress and communicated with vendors throughout the entire procurement cycle; probed
and resolved post-order problems and prepared progress reports on procurement matters.
· Collaborated with stakeholders on developing and implementing competitive pricing strategies.
Prepared and presented pricing analysis findings to the director.
· Ensured that prices and specific programs conform to the organization’s pricing strategy.
· Maintained record of pricing processes and reviewed, and supervised of price deviations and reviews
to internal and external contacts following defined processes.
· Worked with relevant stakeholders to resolve costing and negotiated in an effort to attain a competitive
value for money
· Enhanced logistics and lowered asset downtime through use of Microsoft Dynamics 365 Supply Chain
Management (D365 SCM)
· Ensured all quality assurance checks were completed and Prepared engagement reviews and regular
quality assurance audits
· Conducted Market survey and research on various product prices to ensure organization obtains value
for money.
· Enrolled procurement professional opinion (PPOs) papers in liaison with user departments
· Negotiated with external vendors to secure advantageous quotations terms and delivery schedules.
· Assessed data from a variety of sources to gain insights into pricing strategies and market trends.
· Tracked customer engagement to develop effective pricing strategies.
· Forecasted revenue and market dynamics based on market trends, production costs, profit margins,
and sales volumes.
· Undertake ad-hoc pricing analysis as required by superiors.
· Administered and uploaded exceptions for vendor’s price list from suppliers with changes in bill of
quantities, pricing and contracts
· Reviewed procurement requests and initiated procurement procedures for the supplies and services as
necessary.
· Overseeing implementation and monitoring of performance management systems.
· Drafted and finalized Service Agreements as and when required
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· Unearthed data towards preparation of Board circulars, Management, and statutory reporting,
including spend analysis.
· Maintained 100% accuracy in documentation, data management and compliance of SOPs and updated
working files on procurement activity
· Upheld adherence of Procurement policy and SOP and minimum audit observations are made during
internal / external audits.
CLERK/VOLUNTEER | MINISTRY OF INTERIOR AND COORDINATION OF NATIONAL
GOVERNMENT, STATE DEPARTMENT FOR INTERIOR AND CITIZEN SERVICES- CIVIL
REGISTRATION SERVICES | FEBRUARY 2018- DECEMBER 2021
· Provided inputs to the implementation of procurement management policies and strategies on cost
saving and reduction within the Department
· Engaged team in customer service, strategic planning and problem solving to attain cross- functional
goals, coordinated applicants, improved service delivery by 25% over the period
· Ensured systematic and orderly management of Records use, verification, and correction.
· Provided administrative support, clerical support, and Organized events, meetings, training, and any
other secretarial roles assigned
· Unified, integrated, and customized database in both collaborative and ad-hoc business processes
through use of DocHold software.
· Assisted in research, data collection and Quantitative Data Collection
· Managing effective teams and work groups – directly and remotely
· Participated in trainings for the operations/ project staff.
· Delivered feedback to stakeholders on relevant supply chain matters/enquiries