Entry Level

Administration Officer

Kenya National Commission on Human Rights (KNCHR)

Nairobi
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Overview


Vacancy Description

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The Kenya National Commission on Human Rights (KNCHR) is a constitutional body established under Article 59 of the Constitution of Kenya and Section 3 of the Kenya National Commission on Human Rights Act No 14 of 2011 (revised) 2012. It has the core mandate to develop a culture of Human Rights through the promotion and protection of rights and fundamental freedoms in the Republic of Kenya.

The Kenya National Commission on Human Rights (KNCHR) is an independent National Human Rights Institution created under Article 59 of the Constitution of Kenya 2010 and established by the Government of Kenya through an Act of Parliament (the Kenya National Commission on Human Rights Act, 2011) and in accordance with the United Nations Principles relating to the Status of National Institutions (Paris Principles). KNCHR’s mandate includes furthering the protection and promotion of human rights in Kenya, acting as a watchdog over the Government in the area of human rights, and the provision of Leadership in moving the country towards a human rights respecting state. KNCHR fulfils its human rights mandate through five Directorates including: Complaints and Investigations, Research, Advocacy and Outreach, Legal Services, Regional Services and Corporate Services. The Commission has offices in Nairobi, Wajir, Kitale, Mombasa, Kisumu and Nyahururu.

KNCHR hereby invites applications for the following positions:

ADMINISTRATION OFFICER

REF: KNCHR/ADM/HRAO/01/2024
Division:
Human Resources and Administration
Reports to:
Deputy Director, Human Resources and Administration
Duty Station: Nairobi with occasional travel
Grade: KNCHR 6
Gross Salary:
Kshs. 100,250 per month
Duration: Permanent and Pensionable

Job purpose:

This position is responsible for supporting the implementation of the organization’s logistical and administration strategies.

Key Responsibilities:

  1. Supervise and appraise the performance of all staff under the transport section including all the drivers of Commission vehicles to ensure they are familiar and compliant to the Traffic Act of Kenya and observe passenger safety of all staff on transfer.
  2. Manage the Commission’s fleet and ensure the availability and accessibility of vehicles by authorized staff on official duty.
  3. Facilitate replacement and repair of the Commission vehicles as per the Commission’s standards, and approve of payments to the service providers of the mechanical service received.
  4. Manage fuel cards allocated to each Commission vehicle’s and track consumption as documented and accounted for by the user driver.
  5. Ensure prompt payments are made to the service providers for all premise related insurances and motor vehicle insurances to ensure smooth running of the docket and Commission’s services.
  6. Prepare monthly status reports on routine, preventive maintenance and fuel expenditures in accordance to the Commission transport policy.
  7. Champion the reviews of the transport and administration policies of the Commission.
  8. Champion the renewal and implementation of the Commission’s insurance covers related to the premises and motor vehicles.
  9. Ensure all Commission’s premises are compliant with the provisions of Occupational Safety and Health Act 2007 at all times.
  10. Coordinate the maintenance of all Commission’s premises, equipment, furniture and fittings of these assets to ensure that they are safeguarded and in operational condition at all times.
  11. Co-ordinate security management in the Commission premises through applicable strategies including but not limited to; liaising with the premise landlords and guards to mitigate any risks, ensure the door’s access controls are operational at all times so as to ensure safety of staff and assets.
  12. Manage and control access to the Commission’s premises including provision and activation of staff/access cards to members of staff, interns and attachees.
  13. Champion and maintain a good working relationship with contracted service providers including access control providers, landlords, garages, insurance providers among others.
  14. Make requisitions for the division’s requirements in the Integrated Financial Management Information System (IFMIS) and other internal financial management systems within the Commission including the Grants Management System (GMS).

Key Qualifications, Skills and Competencies:

  1. Bachelor’s degree in business administration, human resources, public administration or related field from a recognized university.
  2. At least one (1) year of relevant service in a comparable position from a reputable organization.
  3. Demonstrable experience in the supervision and management of fleet and organization’s logistics.
  4. Extensive knowledge of applicable laws and legislations.
  5. Knowledge of government standards and requirements on management of assets.
  6. Good communication, listening and client management skills.
  7. Computer literacy including excellent microsoft office tools skills.
  8. Meet the requirement of Chapter Six of the Constitution of Kenya.

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Application Guidelines

If you possess the above qualifications, please apply online by 26th February 2024.

Please note that it is a criminal offence to provide false information in the application. Canvassing in any form will lead to automatic disqualification.

KNCHR is an equal opportunity employer which offers a competitive remuneration commensurate to qualifications and experience.

KNCHR is committed to implementing the provisions of the Constitution - Chapter 232 (1) on fair competition and merit, representation of Kenya’s diverse communities and affording equal employment opportunities to men, women of all ethnic groups and persons with disabilities. Therefore, qualified intersex persons, persons with disabilities, persons from marginalized communities and the minority groups are encouraged to apply.
Only shortlisted candidates will be contacted.

Only shortlisted candidates will be advised to submit clearance certificates from the various institutions.

KNCHR does NOT have recruitment agents and does NOT charge a fee at any stage of its recruitment process. Report any incident of extortion to KNCHR or to the Police.


Applications have closed


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