Entry Level

Legal Clerk

Kenindia Assurance Company

Nairobi

Overview

  • Exp.: Min. 2 Years
  • Min. Education level: Diploma
  • Specialism: Law

Vacancy Description

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Title: Clerk II
Department
Legal
Section Clerical
Job Category Support
Reports To Head of Legal Department
Job Serial/Code No. JD/LGL/CII/05
Location/Branch Head Office

Main Purpose of the Job – (Job Summary)

Office administration, in charge of mail management, and dispatch to ensure smooth flow of work process within the office in line with the business objectives

Main Responsibilities

  • Receipt and registration of all new claims received in the i.t system and maintain a register thereof.
  • Receive all incoming mail, collate documents in order of priority and offer assistance to legal officer handling branches for an efficient and speedy response to mail.
  • Receive all incoming judgment advice and record in the judgment register for tracking to ensure timely attendance.
  • Handling , machine maintenance, departmental stationery requisition and monitor the use thereof:
  • Collecting EFT payment advises from accounts, preparing of forwarding letters, and immediate dispatch; maintain a cheque/EFT dispatch register thereof.
  • Dispatching letters, cheques/ EFT and summons to correct persons within the given timeline.
  • Reconciling and payment of investigators and doctors fees within given timelines
  • Under taking typing work within time lines given.
  • Mail management, connect all incoming mail to relevant file and give legal officer for action.
  • Ensuring customer service to both internal and external clients by providing the required timely dispatch of letters, cheques and claim files.
  • Receipt of excess cheques.
  • Handing the swithcboard, receipt and dispatch of calls, telephone lines maintenenace, management of the PABX system ect.

3 key deliverables (specific to this position)

  1. Prompt payment and dispatch of cheques
  2. Effective mail management
  3. Clean offices, printers well maintained, stationery management

Key Interfaces

Internal

  • Accounts
  • Claims
  • Branches.
  • Administration
  • I.T

External

  • External Advocates

CRITICAL SUCCESS FACTORS FOR THE JOB

Job Specifications

Academic Qualifications
O’ Level

Relevant Experience

  • At least 2 years of relevant experience

Professional Qualifications

  • Para-legal
  • Certificate in business Management practice is an added advantage

Key Drivers

Key Job Skills (specific to the job)

  • Accuracy
  • Co ordination skills
  • Time management
  • Multi tasking skills

Insurance Skills (special Category)
N/A

General Skills

  • Communication skills
  • Interpersonal skills
  • Customer Service
  • IT skills (fluency)

Our Competencies/Behaviours

  • Integrity
  • Reliability
  • Transparency
  • Professionalism
  • Teamwork
  • Quality

----Apply after the ad----

Application Guidelines

All application to be sent before closing date for all applications - 12th April, 2024.


Applications have closed

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