Finance Assistant

Reports to: Director

Contract Period: Minimum 2 years

Company Overview:

Gap Recruitment Services Limited client is a leading supplier of reusable sanitary pads in East Africa and beyond. They specialize in providing menstrual hygiene solutions to Non-Governmental Organizations (NGOs) and multilateral organizations such as UNICEF and UNFPA across Sub-Saharan Africa. As they continue to expand, they seek to hire a skilled Finance Assistant to support their financial and administrative operations.

Role Purpose:

The Finance Assistant will assist in managing the company’s financial records, supporting day-to-day accounting operations, and ensuring compliance with financial policies. The role includes preparing financial reports, assisting with audits, maintaining financial documentation, and coordinating logistics for smooth office and staff operations.

Primary Responsibilities:

Financial Management:

• Ensure accurate and timely recording of all financial transactions, maintaining proper documentation and filing.
• Assist in preparing monthly, quarterly, and annual financial reports, ensuring compliance with company policies and donor regulations.
• Support the monitoring of budgets, assisting in the preparation of organizational budgets and future forecasts.
• Assist in the preparation of donor grant financial reports and help ensure accurate processing of project transactions.
• Help maintain proper records of receipts, payments, and transactions in the companys accounting system.
• Perform monthly bank reconciliations and assist in preparing internal financial reports for review.
• Ensure timely and accurate processing of taxes, statutory deductions, and compliance with relevant financial regulations.

Administration & Logistics:

• Support the administration team in organizing and coordinating travel, logistics, and accommodation for staff and consultants.
• Assist in the planning and execution of external events and meetings, ensuring logistics are well-organized and budgeted.
• Ensure the smooth operation of office systems, including maintaining office supplies and equipment.
• Help manage office security and ensure confidentiality in all financial and administrative matters.

Other Duties:

• Assist in coordinating audits and providing support during statutory audits and donor financial inquiries.
• Support with financial compliance checks and ensuring adherence to organizational policies.
• Help prepare internal reports on financial activities and assist with administrative tasks as required.

Qualifications and Experience:

• Bachelors degree in Finance, Accounting, Business Administration, or a related field.
• At least 2 years of experience in financial or administrative support roles, in an NGO or social enterprise setting.
• Knowledge of basic accounting principles and practices.
• Proficiency in accounting software (QuickBooks) and advanced Excel skills.
• Basic understanding of donor compliance, tax regulations, and financial reporting.
• Experience in logistics or customer service is a plus.

Skills and Competencies:

• Strong financial management and organizational skills.
• High attention to detail and accuracy in financial data entry and reporting.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal.
• High level of integrity, professionalism, and confidentiality.
• Customer service-oriented with a proactive attitude.
• Ability to work both independently and as part of a team.