Finance Assistant

Department: Finance

Reports to: Accountant/Finance Manager

Location: Karen Office Park

Job Overview: 

As a Finance Assistant at Hydrobox Group, including Yetu Smart Grids, Magiro Hydroelectricity Limited and Hydrobox Infrastructures SEZ, the role primarily supports financial operations. Responsibilities include bookkeeping & data entry, financial documentation, and providing support to the finance team.

Duties & Responsibilities

1. Accounting & Book-keeping excellence

• Accurately recording of invoices, receipts, and payments into QuickBooks and ensuring categorization of expenses to the correct cost centers.

AP Management:

• Ensure invoices are accurate and tax compliant, and promptly recorded.
• Co-ordinate with the procurement team to obtain proper documentation.
• Fully reconciled supplier accounts.

AR Management:

• Timely and accurate invoicing.
• Follow-up for payment of open invoices as per the credit policy.
• Fully reconciled customer accounts.

2. Reporting

• Assist in the preparation of management reports:
• CAPEX Budget Vs Actuals
• Sales Budget Vs Actuals
• Updating the cashflows.
• Ensuring the books are current and accurate.

3. Financial Compliance

• Ensure timely and accurate invoicing, accurate accounting books, and compliance with the relevant tax laws.
• Proper filing and maintenance of financial records to be accessible on demand.
• Ensuring timely remittance of tax returns and payment thereof.
• Assist in annual financial audits.

4. Petty Cash Management

• Responsible for managing petty cash funds.
• Processing payments.
• Reconciliation and reporting.
• Ensuring adequate funds to support operations.

5. Stewardship and Control

• Enforce financial controls to ensure compliance with company principles, professionalism, quality expectations, and legal obligations.

6. Financial Excellence

• Staying up to date with current financial trends on best finance practices.

Key Skills & Competencies

1. Financial Reporting
2. Attention to Detail
3. Stakeholder Communication
4. Continuous Improvement

Working Hours Per Week

40 Hours