Office Assistant

The Ministry of Health (MoH) is the Government body whose key mandate is to build a progressive, responsive and sustainable healthcare system for accelerated attainment of the highest standard of health to all Kenyans as enshrined in the Constitution of Kenya 2010.

The Ministry is undertaking an elaborate process to digitize its health ecosystem; a key enabler towards realization of Universal Health Coverage; through the Digital Health Agency (DHA), a body established under Part II of the Digital Health Act of 2023; with the mandate to develop, operationalize and maintain a secure, compressive and integrated health system through management of the core digital health systems and infrastructure.

The State Department for Medical Services has entered into an agreement with Safaricom Consortium for Provision of Healthcare Information Technology Digitalization for Universal Healthcare Project and has set up a Project Management Office to oversee the implementation of the project.

The Project seeks to recruit qualified and competent persons to fill vacant positions in the Project Management Office on a two-year contract (renewable) as shown below.

Job Title: Office Assistant

Job Grade: DUH9

Reporting Structure: Project Support Manager

Number of vacancies: 2

Terms of Service: Two (2) years Contract (Renewable)

Work Environment: Office Setting

Employment Type: Full Time

Remuneration: Competitive Package for the Successful Candidate

Job Location: Digital Health Agency Head Quarters

Job Description

As an Office Assistant, you will report to the Project Support Manager and assist with general office duties, including organizing files, maintaining office cleanliness, and handling deliveries. You will ensure proper recordkeeping, support meetings, and manage office supplies.

Your role includes sorting and dispatching documents, keeping an inventory of supplies, and assisting in organizing meetings and workspaces. Strong organizational skills and attention to detail are required.

Key Responsibilities

1. Organizing for general cleanliness of the office, machines, equipment and apparatus;
2. Ensuring orderly arrangement of office equipment and furniture;
3. Locking and open office premises;
4. Assisting in organizing and arranging for meeting venues;
5. Recording and dispatching letters, files and documents to ensure proper filing and traceability;
6. Keeping an inventory of kitchen and cleaning tools and equipment.
7. Participating in arranging for collection and disposal of waste;
8. Maintaining Institute’s gardens and compound
9. Carrying out photocopying and document binding;
10. Preparing and serve office tea and other refreshments;
11. Collecting and deliver office items, documents, mail, parcels and postage;
12. Providing guidance to all outsourced cleaning providers and also report on their work performance; and
13. Maintaining general cleanliness of offices, machines, equipment and apparatus.

Required qualifications, Skills and Experience

1. Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
2. Certificate in business management or any relevant qualification from a recognized institution;
3. Excellent interpersonal skills;
4. Ability to work in a multidisciplinary team;
5. Ability to organize work and manage time well.

Timelines and milestones

The contract period is for two years which is renewable subject to satisfactory performance and availability of funds.