Personal Assistants

The Kenya Medical Research Institute (KEMRI) is a state corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013 as the national body responsible for carrying out health research in Kenya.

Personal Assistant – Nairobi

Key Responsibilities:

• Coordination of the activities that facilitate the efficient management of the of the program, the team and its operations
• Organizing and managing The Director’s calendar and scheduling of meetings
• Typing, compiling and preparing reports, presentations and correspondence
• Identify, prepare, and compile necessary materials to ensure that the Director has appropriate information for meetings, reports, presentations, events, duty travel, and special projects; this includes agenda planning and logistics organization
• Administrative and logistical support for meetings and events, including stakeholder meetings, advocacy meetings/events, trainings /workshops in different regions
• Management of travel logistics of the Director and liaison with the travel agency
• Supporting the director with key projects, including conducting background research, literature reviews, obtaining approvals and permits and preparing research material.
• Maintaining comprehensive and accurate records
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Taking accurate and comprehensive notes at meetings
• Support preparation of presentations
• Take minutes of meetings
• Any other relevant duties as assigned by the supervisor.

Vacancy Requirements:

Mandatory

• Bachelor’s Degree in Social Sciences
• Certificate of Good conduct
• Must be below 30 years
• Strong analytical ability, planning, and organizational skills
• Excellent verbal and written communication skills.
• Ability to work with multi-skilled teams.
• High level organizational and time management skills to organize own work, to establish priorities, urgency and meet deadlines.
• Strong organizational skills and ability to multitask
• Interest in Bioethics, training and capacity building
• A high level of integrity
• Ethics and integrity.
• Organizational skills.
• Excellent communication skills