Receptionist/Office Administrator

Are you an organized, personable, and detail-oriented professional with a passion for supporting efficient office operations?

We’re looking for a Receptionist/Office Administrator to be the face of our legal office and the engine behind our daily operations. If you thrive in a professional environment and are committed to excellent client service, this could be your next career step.

Location: Meru, Kenya
Application Deadline: Tuesday, 10th June 2025 at 5:00 PM EAT
Job Type: Fixed Term Contract | Administrative Department

About the Role

This role combines front-desk responsibilities with back-office administrative support. As the first point of contact for clients and visitors, you’ll play a vital role in ensuring our office runs smoothly and professionally every day.

Key Responsibilities

• Welcome visitors and manage all front office operations
• Answer and direct phone calls and inquiries professionally
• Support the legal team with document preparation, filing, scanning, and correspondence
• Maintain orderly filing systems (digital and physical)
• Coordinate logistics for meetings, appointments, and office supplies
• Handle incoming/outgoing mail and liaise with vendors and service providers

Minimum Qualifications

• Diploma or Degree in Office Administration, Business Admin, Customer Service, or related fields
• 1–2 years’ experience in a similar administrative or front office role (legal/corporate environment preferred)
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong communication skills in both English and Kiswahili
• Organized, dependable, and able to handle confidential information with discretion

What We’re Looking For

• Professionalism and strong work ethic
• Exceptional attention to detail and organizational skills
• A welcoming, client-first attitude
• Initiative and reliability in completing assigned tasks
• Ability to multitask in a fast-paced legal office
• A collaborative and supportive team player