Save the Children has been operational in Kenya since the 1950s, supporting children through both development and humanitarian relief programs. These initiatives are delivered directly and in collaboration with local partners. Our current programming focuses on child protection, child rights governance, education, health, HIV\/AIDS, livelihoods, nutrition, and water, sanitation, and hygiene (WASH).<\/p>\n
Administrative Operations Assistant<\/strong><\/p>\n Under the supervision of the Administration Officer, support in the fulfilment of operational administration requirements for Save the Children and implement laid down Administration Standard Operating Procedures.<\/p>\n SCOPE OF ROLE:<\/strong><\/p>\n Reports to<\/strong>: Administration Officer<\/p>\n Staff directly reporting to this post<\/strong>:\u00a0None<\/p>\n Staff directly reporting to this post<\/strong>: None.<\/p>\n General Office Management:<\/strong> Travel Bookings:<\/strong> Accommodation & Outside catering<\/strong><\/p>\n \u2022\u00a0\u00a0\u00a0\u00a0Support the processing of purchase requests for accommodation and outside catering for the Nairobi office and other locations under admin oversight, including Machakos, Naivasha, Nandi, and the Coast region. Invoice processing:<\/strong> Cleaning & Facilities Management:\u00a0<\/strong> Inventory & Supplies Management:<\/strong> Child Safeguarding:\u00a0<\/strong> Additional job responsibilities:<\/strong> \u2022\u00a0\u00a0\u00a0\u00a0A first degree in business administration, Human Resource Management or equivalent. (our Values in Practice)<\/strong><\/p>\n Accountability<\/strong>: Equal Opportunities:<\/strong> Child Safeguarding:<\/strong> Safeguarding our Staff:<\/strong> Health and Safety:<\/strong> Apply Before 06\/02\/2026, 12:17 PM<\/strong><\/p>\r\n Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.<\/p>\r\n Female Candidates are encouraged to apply.<\/p>\r\n Disclaimer<\/strong>:<\/p>\r\n Beware that there are individuals who may take and use SCI\u2019s name in an attempt to solicit fees from interested job-seekers. We do not use recruiting persons or agencies to help us identify candidates for employment. If you\u2019re contacted by a person promising you recruitment or placement at SCI for a charge, do not accept, and please get in touch with us at SCIFraud@savethechildren.org.<\/p>\r\n Only shortlisted candidates will be contacted.\u00a0<\/p>"},"job_listing_region":[209],"job-categories":[5461,409],"job-types":[8],"class_list":{"0":"post-908285","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","6":"job_listing_region-nairobi","7":"job_listing_category-business-administration","8":"job_listing_category-hr-administration","9":"job_listing_type-entry-level","11":"job-type-entry-level"},"_links":{"self":[{"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/job-listings\/908285","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/users\/1"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/media\/603191"}],"wp:attachment":[{"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/media?parent=908285"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/job_listing_region?post=908285"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/job-categories?post=908285"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/campusbiz.co.ke\/careers\/wp-json\/wp\/v2\/job-types?post=908285"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}KEY AREAS OF ACCOUNTABILITY:<\/h4>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Full time management of front desk.
\n\u2022\u00a0\u00a0\u00a0\u00a0Manage the office switchboard, answer telephones and direct calls to relevant persons.
\n\u2022\u00a0\u00a0\u00a0\u00a0Greet and welcome all Kenya Country Office (KCO) visitors and direct them to the relevant staff\/persons.
\n\u2022\u00a0\u00a0\u00a0\u00a0Responsible for ensuring that the front office is always tidy and clean.
\n\u2022\u00a0\u00a0\u00a0\u00a0Send and receive office mail and parcels via courier and maintain a tracker for the same.
\n\u2022\u00a0\u00a0\u00a0\u00a0File and maintain files of front desk documents.
\n\u2022\u00a0\u00a0\u00a0\u00a0Support with initiating timely replenishment of stationary, general office supplies and consumables in line with usage and re-order levels.
\n\u2022\u00a0\u00a0\u00a0\u00a0Assist the Admin team with cost effective ways for running office costs. These include but not limited to kitchen costs, cleaning & sanitary costs, office maintenance & repair costs etc.
\n\u2022\u00a0\u00a0\u00a0\u00a0Assist with the office daily and monthly deep cleaning with support from Admin Officer.
\n\u2022\u00a0\u00a0\u00a0\u00a0Assist with general office maintenance and repair works ensuring they are up to desired standards.
\n\u2022\u00a0\u00a0\u00a0\u00a0Work with Admin Officer and ensure the office is opened and closed on time.
\n\u2022\u00a0\u00a0\u00a0\u00a0Assist the Administration Officer and in overseeing the daily running of the office and report any key concern immediately.
\n\u2022\u00a0\u00a0\u00a0\u00a0Maintain clean, well-arranged meeting rooms and provide support for internal meetings.
\n\u2022\u00a0\u00a0\u00a0\u00a0Ensure proper maintenance and functioning of office facilities; consolidate repair requests monthly and follow up on timely completion.
\n\u2022\u00a0\u00a0\u00a0\u00a0Manage and keep track of fire safety equipment servicing and maintenance.
\n\u2022\u00a0\u00a0\u00a0\u00a0Ensure proper functioning of leased water dispensers and coordinate timely water deliveries with the supplier.<\/p>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Support domestic flight bookings for Kenya Country Office staffs and visitors via humanitarian and commercial airlines.
\n\u2022\u00a0\u00a0\u00a0\u00a0Maintaining updated travel tracker for national staff<\/p>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Coordinate accommodation and outside catering bookings in compliance with Administration and procurement Service Level Agreements (SLAs).<\/p>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Processing invoices related to domestic flight booking within 7 days of invoicing.
\n\u2022\u00a0\u00a0\u00a0\u00a0Updating domestic flight costed bookings monthly and sharing the same with the Administration Officer.<\/p>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Ensure thorough cleaning and fumigation of the office once every month (Fridays).
\n\u2022\u00a0\u00a0\u00a0\u00a0Conduct routine inspections to identify and address minor ad hoc office repair needs.
\nAccess, Security & Communication: Issue and manage office access cards; collaborate with relevant teams to ensure proper maintenance of access systems.<\/p>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Oversee and ensure smooth office supplies control at the Administration store.
\n\u2022\u00a0\u00a0\u00a0\u00a0Maintain and restock office stationery and kitchen supplies.
\n\u2022\u00a0\u00a0\u00a0\u00a0Manage office supplies records and ensure then monthly reconciliation is shared on monthly basis with the Administration Officer.<\/p>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0The Administration Assistant has an obligation to ensure he\/she fully understands the provisions of the Child Safeguarding Policy, the Code of Conduct and related policies. He\/she must conduct him\/herself in accordance with the rules of the Child Safeguarding Policy, in his\/her personal and professional lives \u2013 which includes reporting suspicions of child abuse.
\n\u2022\u00a0\u00a0\u00a0\u00a0The Administration Assistant must ensure the way he\/she is carrying out his\/her work is not putting children at risk (or further risk).<\/p>\n
\nThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.<\/p>\nQUALIFICATIONS AND EXPERIENCE<\/h4>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Minimum 2 years\u2019 experience in a similar role in an International NGO.
\n\u2022\u00a0\u00a0\u00a0\u00a0Possess proficiency in Microsoft Office products (Word, Excel, Outlook, and PowerPoint).
\n\u2022\u00a0\u00a0\u00a0\u00a0Excellent written and verbal communication skills.
\n\u2022\u00a0\u00a0\u00a0\u00a0Strong and proven experience in people and relationship management.
\n\u2022\u00a0\u00a0\u00a0\u00a0Ability to manage multiple requests and to liaise with several different departments.
\n\u2022\u00a0\u00a0\u00a0\u00a0Assertive and pro-active, with the ability to work on own initiative with little supervision.
\n\u2022\u00a0\u00a0\u00a0\u00a0Good analytical skills with the ability to identify key points from complex material or information.
\n\u2022\u00a0\u00a0\u00a0\u00a0Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services
\n\u2022\u00a0\u00a0\u00a0\u00a0Good communication skills
\n\u2022\u00a0\u00a0\u00a0\u00a0Excellent interpersonal skills with the ability to maintain confidentiality
\n\u2022\u00a0\u00a0\u00a0\u00a0Experience of working within a team and team building
\n\u2022\u00a0\u00a0\u00a0\u00a0Ability to work in a multi-cultural setting
\n\u2022\u00a0\u00a0\u00a0\u00a0A willingness to travel occasionally to field area offices.
\n\u2022\u00a0\u00a0\u00a0\u00a0Fluent in English and Swahili
\n\u2022\u00a0\u00a0\u00a0\u00a0Comply with the requirements of Save the Children\u2019s Child Safeguarding Policy and other Global Policies
\n\u2022\u00a0\u00a0\u00a0\u00a0Commitment to Save the Children Value<\/p>\nSKILLS AND BEHAVIOURS<\/h4>\n
\n\u2022\u00a0\u00a0\u00a0\u00a0Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
\n\u2022\u00a0\u00a0\u00a0\u00a0Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
\nAmbition<\/strong>:
\n\u2022\u00a0\u00a0\u00a0\u00a0Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
\n\u2022\u00a0\u00a0\u00a0\u00a0Widely shares their personal vision for Save the Children, engages and motivates others
\n\u2022\u00a0\u00a0\u00a0\u00a0Future orientated, thinks strategically
\nCollaboration<\/strong>:
\n\u2022\u00a0\u00a0\u00a0\u00a0Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
\n\u2022\u00a0\u00a0\u00a0\u00a0Values diversity, sees it as a source of competitive strength
\n\u2022\u00a0\u00a0\u00a0\u00a0Approachable, good listener, easy to talk to
\nCreativity<\/strong>:
\n\u2022\u00a0\u00a0\u00a0\u00a0Develops and encourages new and innovative solutions
\n\u2022\u00a0\u00a0\u00a0\u00a0Willing to take disciplined risks
\nIntegrity<\/strong>:
\n\u2022\u00a0\u00a0\u00a0\u00a0Honest, encourages openness and transparency<\/p>\n
\nThe role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.<\/p>\n
\nWe need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.<\/p>\n
\nThe post holder is required to carry out the duties in accordance with the SCI anti-harassment policy<\/p>\n
\nThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.<\/p>\n","protected":false},"author":1,"featured_media":603191,"template":"","meta":{"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_promoted":"","_filled":0,"_featured":0,"_job_salary_unit":"","_job_how_to_apply":"