Finance Assistant

About Kenya Community Development Foundation (KCDF)

Since its establishment in 1997, KCDF has built a strong basis for community-driven development approaches and is unique in Kenya as a pioneer of community philanthropy and sustainable

development. KCDF works through strategic and carefully selected partnerships in Kenya, both at the national and community level, and strongly believes in the ability of communities to identify and
prioritize their needs, leverage any available external support, and pursue their own solutions to these needs. KCDF also believes that systemic and lasting change is possible when communities initiate and drive their development agenda, work with governments and other actors to access basic rights and services as well as harness and grow their resources, invest in enhancing organized community-
led initiatives to create a firm basis for sustainable development and social justice.

About USAID Ubora Mashinani Program

USAID Ubora Mashinani is a five-year Program funded by the United States Agency for International Development (USAID) and implemented by KCDF to strengthen civil society, private sector, and county government coordination and collaboration in 11 counties in Kenya through Local Development Organizations (LDOs). LDOs—Trusts co-created through a community-driven process, led, managed, and owned by local stakeholders—coordinate community inputs into county decision-making and unite local civil society and private sector organizations without political affiliations, promoting community ownership and leadership in development agendas. The program operates in the counties of Homa Bay, Isiolo, Kakamega, Kiambu, Kisii, Kisumu, Makueni, Mombasa, Nakuru, Samburu, and Turkana, with the goal of “empowered communities receiving high-quality and equitable services.” Expected outcomes include:

1. Engaged citizens influence decision-making at the county and national levels.
2. Accountable county governments deliver services.
3. Community-based organizations own, lead, and manage their developments.

FINANCE ASSISTANT

The position holder will serve as a Youth Engagement Specialist, focused on enhancing youth participation in governance and public decision-making processes. The role involves developing, implementing, and managing initiatives that foster active involvement of young people in democratic processes and governance structures at county level.

Key Responsibilities

Financial Management and Compliance

• Assist in ensuring timely and accurate payment processing for program expenditures.
• Ensure payment documents are accurate and comply with KCDF and donor policies and
  procedures.
• Coordinate with monitoring and evaluation teams for the issuance of advances and their
  timely adjustments.
• Process and post petty cash transactions on a daily basis, ensuring petty cash is replenished
  on time to meet operational needs.
• Conduct regular cash counts as per KCDF policy and maintain proper documentation of cash
  count sheets for record-keeping.
• Photocopy and scan all necessary financial documents for online payment processing.

Reconciliation and Reporting

• Assist in reconciling payables and receivables to ensure financial accuracy.
• Ensure proper liquidation of program expenses by partners and monitor expenditure reports.
• Maintain organized filing systems for financial documents, ensuring easy retrieval for audits
  and reporting.
• Assist in preparation and execution of the USAID Ubora Mashinani Project audit, providing
  relevant financial documentation and support.
• Process and track DA1 forms and VAT refunds to ensure compliance with tax regulations.
• Perform other accounting duties as assigned, contributing to the smooth financial operation
  of the project.

Financial Systems and Process Improvement

• Support the implementation and maintenance of accounting systems to ensure accurate
  financial records.
• Assist in the development and improvement of financial processes, ensuring efficiency and
  compliance with financial policies.
• Provide support in the preparation of financial reports, including budgets, cash flow
  statements, and variance analysis.
• Contribute to regular financial reviews and audits to assess the integrity of financial data and
  adherence to program guidelines.

Minimum Requirements

• Bachelor’s degree in accounting, finance, or a related field.
• At least 2 years of experience supporting finance, grants, and operations, preferably in USAID-
  funded grants or contracts.
• CPA Part 1 or ACCA qualifications.
• Experience working with QuickBooks is an added advantage.