Warehouse Assistant

Reports to: Central Warehouse Logistician

Overall Job Function:

KENPHIA II Warehouse Assistant will be responsible to execute stock management activities  (receipt, storage, and issuance to projects or other departments of medical supplies, tools,  equipment and/ or other logistics materials, according to the line manager’s instructions and  as per CIHEB Kenya standards and protocols to ensure the overall functioning of KenPHIA II activities. S/he  is a key member of the warehouse team and will assist the implementation of quality and  timely stock management activities. As part of the KenPHIA II multidisciplinary team, this position  will interact with staff from different levels and different departments.

Specific Responsibilities and Duties:

• Receiving orders and deliveries, identifying, and reporting potential discrepancies against cargo manifest, purchase orders or others.
• Updating and/or creating stock cards for all stock items immediately after reception of
• Storing materials in accordance with the system in force to ensure continuous availability ensuring that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring cold chain items are stored in an adequate temperature. Keep enhanced control of sensitive goods: numbers of lots, expiry dates, packaging, and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, waybill number, weight, and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins, or theft in the warehouse
• Assisting the line manager with preparation of the stock reports
• Process system IN/OUT transactions in google doc
• Control trucks before loading (cleanness, safety, etc.). Inform warehouse supervisor in case of nonconformity, supervising load and offload of trucks
• Ensure proper handling of equipment (e.g., pallet jack, pallets, shelves, etc.) is meeting  Inform warehouse supervisor in case of disorder
• Perform any other tasks as assigned by supervisor

Qualifications, Knowledge, and Skills:

• Degree in Biomedical/Medical laboratory sciences, material handling management, Supply chain management and its equivalent.
• Minimum 2 years’ work experience as storekeeper is desired, especially in medical warehouse
• Medical laboratory skills is desirable.
• Working experience with donor funded projects dealing with HIV/AIDS care and  treatment is desirable.
• Working knowledge of inventory control and metrics.
• Possess the ability to work productively, efficiently & effectively with initiative and drive  under tight timescales and pressure whilst maintaining attention to detail and quality.
• Ability to work independently with strong problem-solving skills.
• Flexibility and available to work for long hours.
• Fluent in English and Swahili with good verbal and written communication skills.

About Us

Center for International Health, Education, and Biosecurity—Kenya (Ciheb-Kenya) is a local indigenous organization registered on March 9th 2020, and is managed by Kenyans with extensive HIV experience including national policy and guideline development, planning and coordinating HIV response at the national and county level, as well as implementation of HIV services at the facility level. The leadership of Ciheb-Kenya has extensive experience managing PEPFAR-funded HIV programs nationally and has a solid understanding of US government grants management, including financial reporting systems and standards.

Ciheb-Kenya’s aim is to strengthen the public health response through the provision of quality services, capacity building, strengthening health systems and surveillance, and contributing to the global health security agenda.