Accounts Assistant

Job Overview

We are looking for a meticulous and organized Accounts Assistant for our client, a leading industrial aluminum extrusion company specializing in manufacturing state-of-the-art aluminum profiles, in managing its financial transactions and records. The ideal candidate will be responsible for maintaining accurate financial data, processing payments, reconciling accounts, and ensuring compliance with accounting standards and company policies.

Key Responsibilities:

Financial Transactions:

• Record, verify, and process invoices, receipts, and payments accurately.
• Maintain up-to-date and accurate financial records in the accounting system.

Accounts Payables (AP):

• Process and reconcile invoices with purchase orders and receipts.
• Ensure timely and accurate payments to vendors, resolving any discrepancies promptly.
• Maintain vendor records and assist in preparing payment schedules.

Accounts Receivables (AR):

• Prepare and issue customer invoices in alignment with company policies.
• Monitor and follow up on overdue accounts to ensure timely collections.
• Reconcile customer accounts and resolve billing disputes or discrepancies.

Bank Reconciliations:

• Perform regular bank reconciliations to maintain accurate financial records.
• Investigate and resolve any discrepancies identified during the reconciliation process.

Budget Monitoring and Reporting:

• Assist in tracking expenses against budgets and provide variance reports.
• Prepare and present financial summaries and aging reports to management.

Compliance and Audit Support:

• Ensure compliance with financial regulations and company policies.
• Provide documentation and support during audits or financial reviews.

Administrative Support:

• Maintain an organized filing system for financial documents and records.
• Collaborate with procurement and sales teams to resolve payment-related issues.

Requirements

Qualifications:

• Education: Diploma or Bachelor’s Degree in Accounting, Finance, or a related field.
• Certification: CPA (at least Section 2 completed) is required.
• Experience: A minimum of 2 years in accounts payable, receivable, or general accounting.

Skills and Competencies:

• Proficiency in accounting software (e.g., QuickBooks, ERP systems).
• Advanced knowledge of Microsoft Excel, including pivot tables and formulas.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication skills for vendor and customer interactions.
• Ability to prioritize tasks and work under pressure to meet deadlines.