Grants Management Internship

THE ORGANIZATION

The Alliance of Bioversity International (www.bioversityinternational.org) and the International Center for Tropical Agriculture (CIAT) (www.ciat.cgiar.org) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstream innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

The Grants Intern under the supervision of the Grants Analyst will support the administration of institutional research grants and sub-grants and the development of new processes and tools for their administration.

Main responsibilities

• Review and ensure that the organization ERP – UBW information is up to date.
• Assist in tracking amendments and agreements received during the month to update the monthly report.
• Update the ongoing project list with this information and share it with relevant people on a monthly basis.
• Keep up to date monthly report to facilitate mitigation gap report information.
• Prepare acknowledgement letters for funds received from donors.
• Prepare project closure letters
• Update the physical files with the relevant documentation generated during the project lifecycle. E.g. Invoices, reports, letters etc.
• Assist with retrieving required documents during audit.
• Dispatch Project documents to donors.
• Assist with gathering and compiling documentation from partners during the due diligence process.
• Facilitate the tracking of the partner assessments and keep UBW up to date (suppliers- assessments), gather documents (profile forms, bank certifications and others)  
• Any other tasks as assigned

Requirements

Education qualifications and experience

• Bachelor’s Degree in Finance, Accounting, Economics or Related fields.
• 1 year experience in a busy office providing Grants Management Support
• Basic understanding of Grant Funding processes and budgeting
• Familiarity with Financial reporting and Compliance requirements
• Understanding of donor relations
• Strong Analytical and Organizational skills
• Attention to detail and accuracy in financial data handling
• Good communication and report writing skills
• Ability to work in a team and meet deadlines.

Terms of employment

This is a nationally recruited position based in Nairobi, Kenya. The initial contract will be for period of three (3) months and is renewable depending on performance and availability of resources. Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to excellence. Alliance is an equal opportunity employer and strives for staff diversity in gender and nationality.