Finance Assistant Reliever

Tushinde provides social protection, free education, and psychological support to children from extremely poor families. Providing family support, to help vulnerable children thrive. Tushinde Children’s Trust was founded in March 2010.

The Finance Assistant Reliever reports to the Tushinde Children’s Trust Finance Manager.

Key Responsibilities:

• Timely Processing of all organisation’s payments through the various payment modes i.e Cheque, IBank and Mpesa
• Uploading of all payments on IBank for approval by signatories
• Support the monthly postings and reconciliations of transactions in the Accounting software for Bank,Bulk,Mpesa,Paybill and Savings Account.
• Maintain the petty cash , ensure timely replenishment, timely reconciliations by the 10th of the subsequent month
• Organising for fixed deposit placement and maintaining the tracking sheet and subsequent documents
• Updating the cheques tracking sheet and uploading of cheques and bank slips
• Support the Lead Social Worker/ Senior Social Worker/Social Work Manager with calculation of Mpesa cash transfer (family support) for both Mathare and Kiambiu after every end of their financial year.
• Lead the preparation and uploading of cash transfer
• Support in closure of monthly accounts
• Assist in Facilitating monthly payroll payments by the 24th of each month
• Update the monthly checklist
• Support in allocation of salaries to various donors
• Support in preparation of Monthly Reconciliations i.e. Bank Account, Mpesa, Bulk
• Ensure filing of soft and hard copy of bank documents
• Updating one off donations Google sheets
• Preparation of payslips and sharing to staff members
• Handling all organisation’s procurement matters.
• Preparation of P9 forms
• Review monthly uber reconciliations by the 10th of every month
• Ensure physical filing of all finance documents (bank documents)
• Organise for insurance payments of Assets and WIBA
• Maintain Finance shared drives i.e Monthly bank statements, Monthly Mpesa statements, Audited Accounts
• Custodian of the Office Mpesa Phone
• Custodian of the cheque books
• Authorised Bank Agent
• Assist the Finance Manager in both the internal and external audit
• To work with the Finance Manager and the Director Finance & Operations to develop an effective finance system
• Assist with implementing and maintaining internal financial controls and procedures
• Assist in developing financial standards and ensure that staff are trained on a regular basis.
• Ensure that Tushinde Children’s Trust is compliant with all regulatory bodies, including the KRA.
• Support the development of budgets for funding proposals and activities in collaboration with other staff, as needed
• Support donor reporting to ensure deadlines are met and financial reports are accurate and up-to-date
• To perform any other duties requested by the Finance Manager and Director Finance & Operations as needed.

Qualifications and experience

• Degree in Finance, accounting or relevant course
• CPA section 5/ ACCA training will be an added advantage
• Proven experience working in Finance department
• Fluent written and spoken English and Kiswahili
• Good understanding of MS Office/ G-Suite
• Experience in Informal Settlements: Previous experience working with vulnerable families, especially in informal settlements.
• Strong Communication Skills: Excellent communication skills, both verbal and written.
• Team Player: Ability to work collaboratively in a multidisciplinary team.
• Flexibility: Ability to adapt to changing circumstances and a dynamic work environment. Adaptable in a young and growing organisation.
• A passion for ensuring that every child can enjoy their basic rights.