Locum Pharmacy Storekeeper

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by armed conflicts, epidemics, natural or non-natural disasters, or persons excluded from access to health care. The organization has health projects in more than 70 countries.

MSF France has had a significance presence in Kenya since 1996. In Homa Bay, MSF France supports the HBCTRH in the adult medical (in-patient and TB) wards to improve management of adults’ patients hospitalized, as well as managing chronic disease activities in 2 decentralized sites.

MSF France in Homa Bay is looking to fill the position of Locum Pharmacy Storekeeper. The successful candidates report to the Project Pharmacy Activities Manager.

Main purpose of the Position:

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the project Pharmacy Manager, and in collaboration with the medical team Leader.

Tasks & Responsibilities include but not limited to:

• Supervising material orders and dispatching in order to ensure rational use.
• Receive orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
• Ensure prompt and correct entries are captured on the stock cards and Isystock
• Prepare orders of the different consumption units (departments, wards, other), ensuring the packaging and proper dispatching. reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Also inform Pharmacy Manager as soon as stock reaches alert limit (Forecast monthly consumption).
• Prepare Donations and Loans for delivery as validated by the Pharmacy Manager/MTL
• Carry out or participate in regular inventories including EPREP stock.
• Report missing material/ damage/ robbery.
• Control warehouse limited access to authorized personnel and ensure doors and other exists are secured.
• Ensures good storage conditions of all items in the pharmacy.
• Control warehouse facilities in order to ensure materials good keeping conditions. It includes:
• Monitor temperature in the warehouse and ensure that products requiring cold chain are suitably stored and transports received and prepared appropriately according to MSF Supply and Cold Chain protocols Maintain refrigerating equipment in close collaboration with the logistics department.
• Follows up stock levels with regards to alarms thresholds, stock out, expiry dates and items to expire in the following 6 months. Make a report and passes it to the Pharmacy manager.
• Participate in order placement both international and local orders.
• Support in consumption data entry in prescribed tools.
• Ensure all medical supply documents (INs and OUTs) are properly signed, archived and can retrieved when required.
• Perform any other tasks that will be assigned from time to time by the Pharmacy manager as part of project pharmacy activities
• Ensure that medical kits in expat houses, and MSF cars refilled on a monthly basis by. This includes physical count, ordering and monitoring of expired dates.

Other duties as assigned

• Due to the nature of MSF, other duties and/or tasks may be requested in line with the position’s profile.May be requested to work on public Holidays and weekends.
• Participate in emergency response as needed

Qualifications & Requirements:

Education

• Essential: Secondary school Desirable: Pharmacy/Supply Chain Studies

Knowledge & Experience

• Essential: Minimum 2 years’ demonstrable experience in a similar or relevant position.
• Essential Proficient in MS Office use (Excel, Word, Internet). Knowledge of “Isy stock” an added advantage
• Desirable :Previous experience in MSF or other NGOs in developing countries

Languages

• Fluent in English and Swahili

Competencies

• People Management and Development
• Commitment To MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate).