Library Assistant

The Commission on Administrative Justice (Office of the Ombudsman) is a Constitutional Commission established under Article 59 (4), Chapter fifteen of the Constitution and the Commission on Administrative Justice Act, 2011 with the mandate of addressing all forms of maladministration in the public sector in Kenya. The Commission is also charged with overseeing and enforcing the implementation of the Access to Information Act, 2016.

The Commission seeks to fill the following positions:-

JOB TITLE : LIBRARY ASSISTANT II
REPORTING TO : DIRECTOR STRATEGY RESEARCH & COMPLIANCE
DEPARTMENT : STRATEGY RESEARCH & COMPLIANCE
JOB GRADE : CAJ 8
NO. OF POSTS : 1
TERMS OF EMPLOYMENT : PERMANENT & PENSIONABLE
DUTY STATION : HEAD OFFICE

DUTIES AND RESPONSIBILITIES

1. Issuing and receiving books;
2. Compiling statistics of borrowed books;
3. Assisting users to track reading materials through relevant library system;
4. Handling general enquiries;
5. Registering new library users;
6. Searching the database;
7. Sending reminder notices for overdue publications;
8. Updating the catalogue;
9. Shelving new and returned books;
10. Ensuring that shelves are tidy, and publications are filed in their right places;
11. Assisting users in searching the database and retrieving information from the library;
12. Grouping information materials accordingly through classification and cataloguing systems;
13. Manning the circulation area; and.
14. Any other duty as may be assigned from time to time.

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

1. Diploma in any of the following disciplines: Library Studies, Information Science or equivalent qualifications from a recognized institution;
2. Certificate in Computer Application Skills from a recognized institution.