Finance Intern

Department: Finance
Duty Station: Nairobi
Starting Date: 20th July 2025
Type of Contract: Fixed
Duration: 3 months (with possibility of extension)

Background on Acted

Acted is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. Acted provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

Acted is looking for professionally confident, self-motivated, experienced and committed team player to fill the Finance Intern position based in Nairobi, Kenya.

OBJECTIVES

• Ensures proper physical and digital archiving of the finance department
• Accurate bookkeeping of Acted’s financial operations
• Compliance of Acted finance documents

FUNCTIONS

Archiving:

• Checking the finance documentation (expenses, advances …. )
• Proper physical and digital archiving of the finance documentation
• Assist from time to time in reviewing field finance vouchers.

Accounting:

• Assisting in updating the cash books of the Nairobi office
• Preparing the payment vouchers
• Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month’s documents, counter checking vouchers against the cashbook ….
• Assist in consolidation of the V1 closure documents.

Reporting:

• Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
• Preparation of the Red-Cell Game report when requested

Other:

• Collecting the information on cash disbursement for the Nairobi Office
• Assisting performing the petty cash management
• Any other duty as may be requested by the supervisor

PROTECTION MAINSTREAMING

Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, Acted staff, partner agencies, casual labours etc).

KEY PERFORMANCE INDICATORS

Cashbooks are maintained with no errors

• Payment vouchers are brought to the manager without mistakes
• Finance documents are properly archived at all times

TECHNICAL SKILLS

• Bachelor’s degree in accounting, Business Administration, or a related field.
• Basic understanding of humanitarian principles and activities.
• Sound understanding/experience in financial processing and management.
• Excellent skills in Microsoft Word, Outlook, and Excel.
• Keen to detail and accuracy required and willing to learn.
• Strong organizational skills and meticulous attention to detail.
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• High level of integrity and honesty.