Administrative Assistant

Company Overview

The Global Trade Center (GTC) in Nairobi is East Africa’s premier city complex, setting a new benchmark for business, lifestyle, and luxury. Strategically located in Westlands, GTC is home to the iconic 603-ft office tower, the JW Marriott Luxury 5-Star Hotel, high-end residences, and an upscale boutique mall. Designed as a vibrant hub for business and leisure, GTC is a landmark of Nairobi’s future central business district.

Why Work at GTC?

At GTC, you will be part of an innovative, world-class environment where excellence is the standard. We value our employees and invest in their growth through:

• A prestigious workplace at one of Nairobi’s most iconic developments.
• Exposure to global business standards and high-profile clientele.
• Opportunities for career development and skill enhancement.
• A collaborative and inclusive culture that values diverse talents.
• Competitive compensation and benefits.

Role Summary

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and executive support. This is a full-time, on-site position based in Nairobi County, Kenya. The role involves managing correspondence, coordinating schedules, supporting meetings, preparing reports and presentations, and ensuring the smooth running of daily office operations.

Key Responsibilities

• Manage phone calls, emails, and other correspondence professionally.
• Schedule and coordinate appointments, meetings, and events.
• Maintain organized filing systems and accurate records.
• Prepare high-quality reports, presentations, and documents (including PowerPoint decks).
• Support executive management with day-to-day administrative tasks.
• Liaise with internal teams, external partners, and clients.
• Provide translation and interpretation support in Chinese and English, as needed.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience as an Administrative or Executive Assistant.
• Fluency in both Chinese and English (spoken and written).
• Strong organizational skills and the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and reporting tools.
• Excellent communication and phone etiquette.
• Ability to work independently and as part of a team.