Office Administrator

The National Crime Research centre is a State Corporation established by the National Crime Research Act No. 4 of 1997. Its mandate is to carry out research into the causes of crime and its prevention and to disseminate research findings and recommendations to agencies concerned with the administration of criminal justice for purposes of policy planning and formulation.

The Centre is seeking to recruit highly competent proactive and self-driven individuals to fill the following positions of:

VACANCY/POST NO. NCRC/15/8/2025

Office Administrator 1 (NCRC6) One (1) Post.

The Officer will report to the Principal Human Resource and Management Officer. The appointment shall be Permanent and Pensionable

a) Job Specifications

This is the entry and training grade for degree holders in this cadre. An officer in this level will work under the guidance of a senior officer.

Duties and responsibilities at this level will entail assisting in:

(i) Maintaining office diary;
(ii) Typing and data processing;
(iii) Undertaking reprography;
(iv) Operating and managing office equipment;
(v) Attending to visitors/clients and customer inquiries;
(vi) Handling correspondences, telephone calls, office documents and equipment;
(vii) Planning and organizing meetings, appointments, workshops/conferences and seminars;
(viii) Ensuring security of office equipment;
(ix) Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
(x) Implementing and monitoring procedures for record keeping of correspondence and file movements;
(xi) Maintaining an up to date filing system in the office including archiving of records;
(xii) Preparing responses to routine correspondences;
(xiii) Managing office protocol and etiquette; and
(xiv) Managing petty cash.

b) Person Specifications

For appointment to this grade a candidate must have:

i. Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies from a recognized institution;
ii. Proficiency in computer applications; and
iii. Fulfilled the requirements of Chapter Six (6) of the Constitution.

a) Skills and competencies

(i) Interpersonal relationship skills;
(ii) Analytical skills;
(iii) Report writing skills;
(iv) Communication skills; and
(v) Ability to work in a team.