Administrative Support Intern – EU funded PINUA Project

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system.

UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty.

UN-Habitat advocates for policies and practices that promote sustainable urbanization, including the integration of social, economic, and environmental dimensions. It also helps build the capacity of governments, local authorities, and communities to plan, manage, and govern urban areas effectively, including promoting participatory approaches and inclusive decision-making processes. Under the Durable Solutions program UN Habitat seeks to bridge humanitarian and development efforts by integrating displaced populations into urban and peri-urban areas through participatory planning, capacity development, and innovative solutions.

UN-Habitat offers an internship opportunity to support its works in promoting sustainable urbanization and improving human settlements.

This position is located within the Regional Office for Africa under the Kenya Country Programme, to support the EU funded Partnership for the Implementation of the New Urban Agenda (PINUA) project.

Under the direct supervision of the Human Settlements Officer/ Project Manager for PINUA, the Intern will undertake the responsibilities as outlined below:

Responsibilities

• Support in the general administrative operations and coordinate as appropriate with other UN-Habitat staff and departments.
• Scheduling project meetings schedule, in relation to the program and handling related correspondence.
• Support project financial management and reporting by reviewing and consolidating field reports in areas of direct and indirect implementation.
• Support in updating and monitoring of various trackers e.g., procurement, travel, recruitment and cash advance.
• Support with travel logistics arrangements e.g., flight bookings, car hire and accommodation booking.
• Support in the organization of meetings, training and conferences including liaison with participants, conducting site visits, and assisting with writing minutes.
• Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the project activities.
• Responsible for the project documentation process, to facilitate the development of the PINUA Knowledge Management Hub.
• Support in the quality assurance of submitted reporting documents by Implementing Partners.
• With the support of the ICTS office, assist in leveraging project automation, managing share drive information, electronic reporting templates, setting-up on new user accounts, laptop assignment and troubleshooting of system and network problems.
• Maintain orderly records and files on on-going projects and project/programme

Qualifications/special skills

Applicants must at the time of application, meet one of the following requirements:

a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent),
c. Have graduated with Bachelor’s degree, Masters, PhD or equivalent.

Be computer literate in standard software applications (Microsoft Office Suite).

Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of study: Undergraduate in Building Science, Social Science, Development Studies, Project Management and Business Administration or related field.

Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme.

Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.

Applicants are required to be proficient in creating and managing databases in Excel.

Languages
English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another UN language is desirable.

Additional Information
Do you have any previous UN internship experience? If yes, please indicate the UN entity and the specific dates.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.