Finance Officer

The Office of the Auditor-General (OAG) is an Independent Office established by Article 229 of the Constitution of Kenya. The Office is charged with the primary oversight role of ensuring accountability in the use of public resources within the three arms of government (the Legislature, the Judiciary and the Executive), County Governments as well as the Constitutional Commissions and Independent Offices

Pursuant to Article 252 (1) (c) of the Constitution, the Office seeks to recruit qualified and competent staff to fill the following positions:

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FINANCE OFFICER II: GRADE OAG 8 (6 Posts)

Purpose of the Job

This will be the entry and training grade for Finance staff. An officer at this level will be responsible for performing a variety of accounting work on a limited scope.

Duties and Responsibilities

• Verify and review vouchers in accordance with the set procedures;
• Capture data and maintain primary records of accounts;
• Assist in the preparation of Financial Statements;
• Assist in IFMIS generation of reports such as Vote Book, General Ledge (GL) and appropriations;
• Assist in validation of IFMIS payment vouchers;
• Prepare financial reconciliations.
• Process payment vouchers for approval by the relevant authority;
• Examine and process payments received from the vendors as per the laid down policies and procedures;
• Assist in undertaking bank Statements reconciliation;
• Process vendor payments using Integrated Management Information Systems (IFMIS);
• Assist in providing information on assets valuation and quarterly physical verification of cash in hand, fixed assets and inventories;
• Foster high standards of ethical behaviour within the Office based on the provisions of the Public Audit Act, 2015, Public Officer Ethics Act, 2003, ISSAI 130 and the Code of Conduct and Ethics for the Office.

Requirements for appointment

• A Bachelor’s degree in Commerce, Business Administration, Accounting, Finance, Economics or equivalent qualification from a recognized university;
• CPA Part II qualification will be an added advantage;
• Demonstrate competence in IT proficiency.

Core Competences

• Expenditure – Knowledge of the management, disbursement and consumption of funds and guarding against unnecessary expenditure for the organization. Ensuring that the appropriate laws, regulations and guidelines are followed.
• Financial Reporting – Knowledge of the process of producing statements that disclose the Office financial status to the DAG/AG, relevant stakeholders and the government.
• Public Sector Financial Procedures and Policies – Knowledge of relevant constitutional, statutory and administrative requirements, ensuring financial efficiency and effectiveness, good practice and high standards for the Office.
• Financial Management Systems – Knowledge of the methodology and software that the office uses to oversee and govern its income, expenses, and assets with the objectives of service delivery and ensuring sustainability.
• Handle Conflict – Deal with disputes in a rational, balanced way through effective communication, problem resolving abilities and good negotiating skills, to restore the focus of the teams within the Office.
• Ethical – Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
• Effective Communication – Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.