Trainee Costing Officer

We wish to fill the vacant position of Trainee Costing Officer, on behalf of our internal client Kikoy Mall EPZ Limited, a leading garment manufacturing and export company committed to ethical production, quality craftsmanship, and sustainable practices. The position is based in Ruiru Town on a Fixed Term Contract Basis.

Eleven Degrees Consulting Limited is a leading shared service company for Mini Group of Companies, dedicated to providing innovative HR solutions to our clients.

Position Summary:
Reporting to the Supervisor, the Trainee Costing Officer will assist the Costing Department in determining accurate production costs for garments by collecting data, analyzing material and labor consumption, and supporting in preparing cost sheets and price quotations. The role provides hands-on training in garment costing, production processes, and profitability analysis to ensure efficiency and value in operations.

Key Duties/Responsibilities:

1. Cost Data Collection & Analysis
   • Gather cost data from production, procurement, and stores departments.
   • Record material, trims, and accessory consumption per style.
   • Assist in analyzing labor costs per operation and Standard Minute Value (SMV).
2. Cost Sheet Preparation
   • Support in preparing preliminary cost sheets under supervision.
   • Update cost breakdowns (fabric, trims, accessories, labor, and overheads).
   • Maintain accurate costing records for all product lines.
3. Sampling & Development Support
   • Collaborate with the sample room to verify consumption and production time.
   • Track and document design or material changes that impact cost.
4. Price Quotation Support
   • Assist in preparing price quotations based on approved costing templates.
   • Learn to calculate margins and style profitability.
5. Coordination
   • Liaise with production, procurement, and planning teams to collect and validate cost data.
   • Ensure all cost sheets are verified and approved by the Costing Officer before submission.
6. Reporting & Documentation
   • Maintain organized costing files for all orders and samples.
   • Prepare daily and weekly costing progress reports.
7. Continuous Learning
   • Participate in on-the-job training on garment costing, SMV calculation, and efficiency analysis.
   • Gain an understanding of garment construction, fabric types, trims, and production processes.

Key Outputs/Deliverables/KPIs:

• Cost Sheet Accuracy: ≥ 95% accuracy compared to actual production costs (monthly).
• Turnaround Time for Costing: ≤ 2 working days after sample receipt (weekly).
• Data Collection Efficiency: 100% completion of material and labor data per style (weekly).
• Cost Variance Analysis: Reports submitted within 48 hours of variance identification (monthly).
• Documentation & Record Keeping: No missing files; complete costing records maintained (monthly).

Academic and Professional Qualifications and Experience Required:

• Diploma or Bachelor’s Degree in Business, Finance, Textile Technology, or Industrial Engineering.
• Proficiency in Microsoft Excel and familiarity with ERP systems is an added advantage.

Key Skills & Competence:

• Strong attention to detail and accuracy.
• Analytical thinking and problem-solving ability.
• Excellent teamwork and collaboration skills.
• Good time management and organizational skills.
• Initiative and willingness to learn.