Odoo Administrator

At Mini Group of Companies, we run diverse, high-growth businesses across East Africa. We’re investing in robust systems to drive visibility, accountability, and operational excellence. Following an Internal Audit recommendation, we’re hiring an Odoo Administrator to strengthen our ERP environment across various functions, including Sales, Procurement, Inventory, Finance, HR, and CRM.

Role Purpose

The Odoo Administrator owns the day-to-day health, security, and evolution of our Odoo ERP. You’ll manage configuration and customizations, support users, coordinate integrations, and deliver reliable reporting that leadership can trust.

Key Responsibilities

1) System Administration

• Manage day-to-day Odoo administration, user provisioning, roles, and access controls.
• Monitor performance, diagnose issues, apply patches/updates, and schedule/verify backups.
• Enforce data integrity, security standards, and audit readiness.

2) Configuration & Customization

• Configure modules (Sales, Purchase, Inventory, Accounting, CRM, HR, etc.) to fit business workflows.
• Build/maintain approval flows, record rules, and dashboards.
• Coordinate with external developers for advanced Python/custom module work; manage change control and UAT.

3) User Support, Enablement & Documentation

• Serve as first-line support for Odoo tickets and how-to queries.
• Train users on new features/modules and promote best practices.
• Maintain clear SOPs, configuration notes, and troubleshooting guides.

4) Integrations & Continuous Improvement

• Integrate Odoo with third-party systems (e-commerce, POS, payment gateways, logistics, BI, etc.).
• Partner with business owners to map processes, close gaps, and streamline user journeys.
• Plan and execute upgrades/migrations with minimal downtime.

5) Reporting & Analytics

• Build and maintain operational/management reports and KPI dashboards.
• Ensure accurate, timely data for decision-making and statutory/management reporting.

Key Deliverables

• Stable, secure, and well-documented Odoo environment.
• SLA-driven ticket resolution and user satisfaction improvements.
• Fit-for-purpose configurations and approved enhancements delivered on schedule.
• Reliable dashboards and reports for Finance, Supply Chain, Sales, and HR.
• Successful upgrades with tested roll-back plans and minimal disruption.

Qualifications & Skills

Must-Have

• Bachelor’s degree in IT, Computer Science, or related field.
• 1–2+ years’ hands-on Odoo administration experience.
• Working knowledge of PostgreSQL, Linux servers, and Odoo architecture.
• Solid grasp of ERP processes (Sales, Inventory, Finance, HR).
• Strong troubleshooting, documentation, and user-training skills.

Nice-to-Have

• Python skills for Odoo customizations (models, views, reports).
• Experience in FMCG, distribution, or multi-branch operations.
• API integration experience (REST, JSON, webhooks).
• Familiarity with cloud hosting (AWS, DigitalOcean, or Odoo.sh).

You’re a Fit If You

• Are detail-oriented, structured, and security-minded.
• Communicate clearly with both technical and non-technical users.
• Enjoy improving processes—not just fixing tickets.