General Responsibilities
- Maintain up to date student records including emergency contacts and medical records
- Coordinate the School’s Co-curricular Activities programme
- Liaise with the co-curricular providers, e.g. swimming, ballet, chess, sports, etc to keep them informed of term dates, changes in schedules, etc
- Coordinate half termly stationery orders and annual overseas resource orders
- Maintain the medical stocks for the Health Centre
- Arrange school visits and tours by prospective parents in conjunction with the Admissions Manager
- Assist with the arranging of Open Days including all correspondence and catering arrangements
- Complete forms required by parents for governmental and other purposes e.g. the Pupil Pass.
- Liaise with the catering department regarding events and functions
- Liaise with the Facilities department regarding bus schedules
- Coordinate all risk assessments for class visits and other outings
Safeguarding and Promoting the Wellbeing of students and the Durham Community:
- Incorporate the school’s mission, aims and core values into normal working practice and be a positive role model to others.
- Place the safety and welfare of students above all other considerations.
- Treat all members of the school community with consideration and respect.
- Promote a positive school culture which is happy, purposeful and productive.
- Maintain and promote high standards of health and hygiene in the School.
- Promote pride in the School among the pupil body through high standards of dress, behaviour, manners, and respect for others and property.
- Promote and safeguard the welfare of children and young people for whom you are responsible, and with whom you come into contact.
- Be alert to, and report appropriately, any behaviour that may indicate that a student is at risk of harm.
- Maintain high standards of behaviour and safeguard students’ health and safety both on the School premises and during school visits elsewhere.
Other Responsibilities
- Contribute to the busy life of the School
- Attend and contribute to Administration and Office meetings
- Actively participate in the school activities and events, such as Open Events, trips and visits, plays and concerts, sports days and fundraising ventures.
- Be familiar with the contents of the Staff Handbook, including the school’s aims and policies, and endeavour to follow closely the guidance provided in these documents.
- Be familiar with the school’s health and safety guidance and be mindful of the health and safety of all members of the school community.
- Work such reasonable additional hours as may be necessary to enable the effective discharge of the Office Administrator’s professional duties.
Person Specification:
The successful candidate will have:
Knowledge and Experience
- Excellent written and verbal English communications skills
- Experience in a multicultural, high performance, educational environment
- Competent in a management information system like iSams
- Fully conversant with all aspects of data protection.
Personal Qualities
- Professional in appearance
- Excellent communication and interpersonal skills, the ability to dal confidently with parents, students and senior level management
- Excellent time management skills and meticulous attention to detail
- A strong contributor to a positive school climate
- Strong organization and multitasking skills
- Able to maintain confidentiality
- Demonstrates energy, enthusiasm and has a good sense of humour
- Warm and caring
- Efficient and flexible
- Able to work collaboratively and under pressure to meet deadlines
- Able to act as an ambassador for the school in all dealings with prospective parents and the general public