Admin Internship

NRC’s administrative role outlined requires a highly organized and proactive individual possessing a relevant undergraduate qualification without prior work experience. This position is crucial for the smooth operation of the office, ensuring adherence to NRC policies, proper management of administrative and asset documentation, timely payment of utilities, maintenance of office standards, and the coordination of essential logistical support such as staff travel and accommodation arrangements.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We protect displaced people and support them as they build a new future.

The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

1. Adhere to NRC policies, tools, handbooks, and guidelines.
2. Assist with the implementation of the support function portfolio according to plan of action
3. Support to prepare and develop status reports as required by management.
4. Ensure proper filing of documents, Implement, and maintain a filing system for all administrational documents according to procedures.
5. Promote and share ideas for improvement of the support function
6. Ensure that the NRC office follows all administrative legal requirements i.e. taxes, government registrations and licenses in operation

Responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention.

• Supervise the day-to-day work of the cleaners, and casual staff
• File administrative documents according to procedures
• Ensure that utility bills (e.g. electricity, water, phone) are paid on time
• Oversee the maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
• Assist in any administrative matters: filing, typing, updating phone lists, keeping adequate stationery supplies for office consumption.
• Assist in maintaining inventory of office equipment, furniture and fittings
• Arrange for internal/external conferences and workshops
• Ensure order and cleanliness of the offices and accommodation facilities including arranging for general maintenance as needed.
• Arrange for staff flight bookings, transport, and accommodations in coordination with other NRC offices. 
• Arrange for staff and visitors’ accommodation, filling in check-in, and follow up with payments.
• Ensure NRC assets are in good condition and monitor maintenance if required and Proper filling of assets related documents (Equipment check in –check out, Waybill, Donation certificate, Asset transfer form, etc.)
• Maintain custody of the office keys
• Any other duty assigned by line manager.

Qualifications

• Hold a Bachelor of Commerce, Bachelor of Business Administration or any other relevant undergraduate qualification
• No work experience is required
• Well organized, efficient, hard-working
• Proactive and organized
• Ability to commence work immediately.