Office Administrators

The Kenya Maritime Authority (KMA) is hiring an Office Administrators who will support daily operations by managing visitor inquiries, handling calls, maintaining records, and coordinating schedules and travel arrangements. We are looking for candidates with relevant educational qualifications to join our team. If you are organized and detail-oriented, apply to join the Kenya Maritime Authority as an Office Administrator.

The Kenya Maritime Authority is a State Corporation whose mandate is to regulate, coordinate, and oversee maritime affairs, as guided by the Kenya Maritime Authority Act, 2006, the Merchant Shipping Act, 2009, and relevant maritime international conventions.

The Authority is seeking to recruit highly competent, proactive and self-driven individuals to fill the following vacant positions: –

OFFICE ADMINISTRATOR

No. of Vacant Positions: 1

Key Responsibilities

• Attending to visitors/clients;
• Handling telephone calls and enquiries;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment and documents;
• Ensuring confidentiality of office information;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Managing petty cash for the respective office;
• Maintaining an up-to-date file movement register;
• Coordinating the general administration of the respective department/office;
• Coordinating schedule of meetings and appointments for the respective departments/office;
• Coordinating travel arrangements for the respective departments/office;
• Coordinating appointments and travel itineraries for the Chief Asst. Dir.;
• preparing responses to simple routine correspondence for the Chief Manger; and
• Monitoring procedures for record keeping for correspondences.
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Qualifications & Skills

1. Bachelor’s Degree Secretarial Studies
2. Have passed examinations from the Kenya National Examinations Agency (KNEC);