Entry Level

Office Manager

Savannah Informatics

Nairobi

Overview

Posted 2 months ago
Experience: Min. 1 Year
Min. Education level: Bachelor's Degree
Specialism: Hospitality & Tourism

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Vacancy Description

Entry Level
Nairobi
Posted 2 months ago

Savannah Informatics is a Kenyan e-Health software company founded by clinicians and finance specialists to deliver interoperable, connected solutions for healthcare facilities, organizations, and regions.

Our vision is to enable a better healthcare future for Kenya through the pioneering use of information technology and knowledge creation.

We are a fast growing company with great ideas and employees. Working across various customers’ site, our work epitomizes the future we foresee in the East African health sector: efficiency, higher value, better quality, and outcomes for patients and other consumers of health.

Our customers partner with Savannah in delivering challenging projects, thus believing in the capabilities of our employees.

The Savannah team is made up of medical doctors, project managers, and software engineers, who have a common aspiration of transforming the region’s health care.

Role Overview

We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. A Bachelor’s Degree in Hospitality, Tourism, Business Administration, or a related field (or equivalent experience in hospitality, Front Office or customer-facing coordination roles) is required for this role. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Candidates with backgrounds in hospitality, Front office, customer service, or similar structured service environments are encouraged to apply.

Your duties will involve, but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations.

To be a successful hire, you will need to have prior experience in hospitality operations, or a similar Front office coordination role. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

Responsibilities

Organizing meetings and managing the meeting rooms.
Booking transport and accommodation for staff.
Support the People & Talent department in organising all in-house and off-site company events and conferences.
Managing the supplier database and KYC records and updating them as needed.
Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office.
Supervising and monitoring the work of the office assistant and cleaners.
Implementing, maintaining and recommending procedures/office administrative systems.
Ensuring fire, health and safety policies are up to date and that the office is compliant .
Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements.
Attending meetings with senior management (directors) and taking minutes.
Assisting the organisation’s HR and finance functions by keeping personnel records up to date and managing records.
Dealing with correspondence, complaints and queries about the office.
Preparing letters, presentations and reports as requested by the lead supervisor.
Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.
Ensuring that the office is neat, tidy and organized, and planning the cleaning schedule as needed.

Qualifications

Education

Bachelor’s Degree in Hospitality, Tourism, or a related field, or equivalent practical experience in the hospitality industry – Mandatory
Working experience between 1 to 2 years.

Experience

Strong administrative skills and an aptitude for using IT software
Commercial & Financial awareness
Meticulous attention to detail
Interpersonal skills
Influencing skills
Excellent organization and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy

Benefits

Great mission and company culture
Impact work across the Healthcare sector
Growth Opportunities
Market Competitive Salary
Health and Medical

Office Manager

Savannah Informatics

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Office Manager

Savannah Informatics

Is this your next job?

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View more jobs at Savannah Informatics →

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