Administration & Logistics Intern

Department: Administration & Logistics

Position: Administration & Logistics Intern

Direct hierarchy: Admin Manager & Senior Logistics Officer

Purpose of the Position

The primary objective of this internship is to support the organization’s administration, logistics and IT functions, ensuring efficient and seamless operations. The intern will also play a key role in organizing meetings, Flight bookings, accommodation as well as contributing to effective collaboration among various Departments.

Key Responsibilities

1. Administrative Support

• Support travel arrangements, including flight bookings, pick up and drop off, visa processing, and accommodation.
• Maintain and organize physical and digital filing systems.
• Assist in preparing reports, presentations, and correspondence.
• Support the office with general administrative tasks, including scheduling and calendar management, tracking HR documentation, tracking leave and following up on attendance sheets among others.

2. Logistics Support

• Assist in the procurement of goods and services as per organizational policies.
• Help maintain inventory records and ensuring supplies are restocked as needed.
• Assist in providing support to staff, addressing issues with hardware, software, and network connectivity.
• Assist in setting up IT equipment for meetings, workshops, or other events.
• Help maintain and update the organization’s IT asset inventory.

3. Support in Arranging for meetings

• Assist in planning and organizing meetings and various Admin & logistics arrangements
• Ensure the availability of meeting materials such as presentations, handouts, and equipment.
• Provide on-site support during meetings, including technical assistance and managing registrations.
• Document meeting minutes and key action points, ensuring timely follow-up.

Qualifications and Skills

• Recently completed a degree in Business Administration, Information Technology, Logistics, or a related field.
• Strong organizational, time-management and multitasking skills.
• Proficiency in MS Office Suite and familiarity with IT troubleshooting,IT hardware, Software and networking
• Excellent communication, interpersonal skills and ability to prioritize tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Google Workspace).
• Strong attention to detail.
• A proactive and eager-to-learn attitude.
• Integrity and commitment to ethical standards.
• Prior experience in administrative, IT, or logistics tasks (internships or volunteer work) is an added advantage.