Receiving Officer – Temporary

Job Responsibilities

• Inspect deliveries by checking of quantity and quality of items brought in by the supplier for conformity or discrepancies and report / documentation for a seamless return process.
• Physical verification of all incoming stock to the commissary to confirm quantity, material and quality against the accompanying documentation.
• Maintaining accurate records for all the items received at the commissary including LPOs, delivery notes and invoices for traceability.
• Document and escalate to the immediate supervisor all the discrepancies that may be noted in the items received.
• Ensures that the inward goods and stock control department is properly controlled and organized for sufficient manufacturing and retail support and for the achievement of organization goals.
• Receives delivered supplies, materials, and equipment; confirms that delivered goods match purchase order specifications of quantity, condition, model number and completes all necessary paperwork for stock items received, processes and documents returns as required following established procedures.
• Maintain updated and accurate records of inventory, including transfers and cycle counts.
• Collect and analyze data to determine appropriate order quantities within the warehouse.
• Creates and maintains accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented.
• Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions
• Oversee inventory and supply chain management according to company guidelines
• Initiate the process of requesting for Goods Return Notes for items not received but invoiced
• Nurture positive relationships with suppliers and customers.
• Generates daily reports to control the key critical areas of the stock system and address any discrepancy.
• Managing control measures to make sure inaccuracies and errors are highlighted and resolved.
• Prepare, generate, and file financial inventory reports; review performance reports daily, weekly and monthly with management.

Must-Have Skills

• Inventory Accuracy
• Accuracy and Attention to Detail
• problem-solving
• Customer Service
• Inter-departmental Cooperation

About Java House

Java House is now one of the leading coffee brands in Africa and has grown to have outlets in 14 cities across 3 countries in East Africa (Kenya, Uganda and Rwanda). It has also birthed two sister brands Planet Yoghurt, a healthy, tasty and fun frozen yoghurt store and 360 Degrees Pizza, a casual dining restaurant.