Supply Chain Volunteer

International Rescue Committee (IRC)

Overview

Vacancy Description
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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The International Rescue Committee (IRC) is a leading humanitarian and development agency, supporting communities in transition in 40 countries. Simultaneously a global technical leader and proven implementer, IRC has shaped youth priorities and approaches at the national level and implemented programs at the community level since its founding in 1933. IRC has worked in Kenya since 1992, implementing highly effective programs in youth livelihoods, economic development, women empowerment, integrated healthcare, and nutrition.

Job Purpose:

Supply chain volunteer will work under the direct supervision of respective supply chain Lead(s) in Procurement, Administration, Warehouse and Travel departments.

Specific Responsibilities:

Procurement

  • Understand, implement and maintain IRC standard procurement policies and procedures.
  • Acquire quotations from suppliers by preparing and submitting Request for Quotations (RFQs).
  • Supervise supplier performance and follow-up with suppliers on quality issues and timely delivery of goods.
  • Utilise the online Integra system for Procurement tracking and documentation through workflow.
  • On biweekly basis, update
  • Uploading procurement documents in Supply chain back up folder.
  • Participate in tender meetings & evaluations for learning purposes.
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that are transparent, documented and for the best interest of IRC.
  • Support in Conducting diligence for suppliers, this includes conducting reference checks, supplier visits etc.

Warehousing

  • Ensure that the warehouses are well maintained.
  • Ensure that updating stock records is done every day.
  • Ensure that the filing system for stores is well maintained.
  • Ensure that an updated assets inventory sheets are well maintained
  • Ensure that all assets that allocated to individuals are signed off equipment issue form

Travel and Logistics

  • Support the logistics officer in processing of payments on timely manner including Taxis, Flights and Accommodation.
  • Ensure the Travel payment tracker is up to date for flights, and taxi bookings.
  • Liaise with Logistics officer in timely communication and assist in coordination with the requesting staff/programs regarding their travel requests.
  • Ensure Staff Travel Schedule is updated every 2 weeks with all details of staff booked on flight and taxi.
  • Book and track cargo shipments whilst coordinating with the warehouse teams.

Administration

  • Support in timely payment of all office and IRC leased houses rentals and utilities.
  • Support in ensuring timely payment of utilities (water, electricity, telephone, security) for the IRC office and IRC leased houses for Kenya program international staff
  • Maintain and update tracking system for utilities and deposits and update on monthly basis.
  • Support in Management of stationary store and monitor the insurance of stationeries and monitor the level of items that need replacement.
  • Support in Restocking of basic items for use in the office.
  • Perform other duties, as appropriate or requested by Supply Chain Coordinator.

Minimum Qualifications:

  • Education: Recently graduated in 2023/2024 with Degree in procurement, Supply Chain/Logistics management or any other relevant field in Supply Chain.
  • Membership of Kenya Institute of supplies Management (KISM) is highly recommended.

Personal Characteristics:

  • Strong sense of personal integrity
  • Attention to detail, commitment to punctuality
  • Ability to multi-task.
  • Team spirit and problem solving abilities.
  • Excellent interpersonal and communication skills.
  • Remains productive when under pressure.
  • Demonstrates a detailed and efficient approach to work.
  • Relates and works well with people of different cultures, gender and backgrounds

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other encouraging benefits and allowances.


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Application Guidelines

Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, religion, sexual orientation, age, marital status, veteran status, or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

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