Human Resource Graduate Trainee

Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management solutions firm operating in the East African Region, including Uganda, Kenya, Tanzania, Rwanda, and South Sudan. On behalf of our client, we are seeking a competent, skilled, and enthusiastic Human Resource Graduate Trainee to work in Kenya.

Job Summary:

The Human Resource Graduate Trainee will provide administrative support to the HR department while gaining practical experience in various HR functions. The role is designed to develop the trainee’s skills in recruitment, employee relations, performance management, and HR compliance.

DUTIES & RESPONSIBILITIES:

• Assist in maintaining physical and/or digital employee records.
• Participate in the induction and onboarding process for newly recruited staff.
• Support the recruitment process, including candidate sourcing, interview coordination, and documentation.
• Assist in preparing and submitting payroll returns.
• Ensure employee files are up-to-date and properly maintained.
• Draft employment letters, confirmation letters, and termination letters as required.
• Support in conducting exit interviews and maintaining proper documentation.
• Track and maintain records of leave balances, approvals, and usage.
• Manage and respond to employee inquiries through the HR departmental email account.
• Assist in addressing payroll discrepancies and issues.
• Help in coordinating the interview process, including scheduling interviews and preparing interview panels.
• Support post-induction surveys to evaluate the effectiveness of the onboarding process.
• Assist in the preparation of monthly HR reports.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

• Minimum academic qualification: Diploma in Human Resource Management.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Basic knowledge of HR functions, policies, and employment laws.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to handle confidential information with integrity.
• Eagerness to learn and develop a career in Human Resources.
• Strong problem-solving skills and attention to detail.