Administrative Internship

The Agency for Business and Economic Development (AWE) is part of the support network of the Cooperation with the Private Sector Partners in Transformation (PiT). Within this network, it acts as the central entry gate for German and European businesses to utilize support tools provided by the German Development Cooperation. Through its international network of advisors (Business Scouts), AWE connects German/European companies with local businesses in the region on the grounds in order to create socio-economically sustainable business relationships. The bilateral and regional portfolio of GIZ in Kenya play a vital role in enabling the private sector to support the accomplishment of the Sustainable Development Goals (SDG’s).

Responsibilities

Administration, Finance & Logistics Support 

• Assist with preparation of programme vouchers and ensuring material correctness
• Assist with logistical organization and support in planning events and workshops including including participants registration.
• Assist in scheduling and coordinating meetings, workshops, webinars, and events with internal and external partners.
• Prepare meeting agendas, taking and sharing programme minutes with the team and storing all relevant programme correspondence including those with partners.
• Initiate and process purchase of goods and services.
• Support with processing AWE Kenya chapter project invoices. File AWE Kenya chapter relevant project files  in relevant Programme folders or DMS
• Support with admin related communication and requests with SED cluster and HQ colleagues

Communication, M&E and Knowledge Management

• Assist with any other programme relevant PR and communication work in close consultation with and advisory from AWE lead in Kenya.
• Under the supervison on the AWE Kenya lead, support in drafting information on initiative and activity related articles, letters and participant invitations
• Support in data collection needed for the key account management function of AWE’s partners in Transformation Desk.
• Assist in developing simple presentations, info-sheets, or briefing notes in line with AWE standard operational procedures.
• Under the guidance of the AWE KE lead, represent the Partners in Transformation Desk in Partners in Transformation Desk booths and marketplace.

General duties: 

• Undertake any other duties as may be assigned by the AWE Kenya lead

Qualifications and specialist knowledge

Education 

• Applicants should have completed (not longer than 1 year) a graduate course in disciplines relevant to the task and programme, e. Business Commerce, Business Administration, Economics or equivalent in

Languages: Excellent knowledge of English and Swahili

Additional competencies

• Ability to communicate effectively both orally and in writing
• Willingness to acquire new knowledge and being flexible
• Experience in writing articles/success stories
• Excellent knowledge of English language
• Ability to work in a diverse workplace specifically multi-cultural environment across countries
• Ability to multitask and perform urgent assignments
• Good application knowledge of ICT software like Ms Office
• Ability to work remotely when advised

Assignment period: Up to six months

Duty location: Nairobi.