Front Office Intern – Church

About the Client: 

A leading and busy events planning and management company in Nairobi that has resources and equipment to bring events from mere ideas to reality seeks to hire a highly organized, creative and competent individual.

The firm is involved in every aspect of planning, management and execution letting their clients focus on their core business.

Job Purpose: 

The purpose of this position is to ensure office operations run smoothly within the Church Set up. The jobholder will also be required to attend to Walk-ins and Plan for Meetings lising with all Departments.

Qualifications and Requirements

• Bachelors’ degree or Diploma in Front Office Operations and Administration, Business Management from a recognized university
• Secretarial Training would be an added advantage
• Highly competent in MS Office, with the ability to make impressive presentations
• Must be a Christian

Personal Traits, Qualities and Aptitudes

• Excellent Organizational Skills.
• Responsible and Accountable.
• Ability to manage multiple tasks and projects simultaneously.
• Excellent time management
• Exceptional communication and interpersonal skills
• Ability to work independently and be self-motivated.
• Creative and good problem solving skills
• Great social skills
• High Integrity

Key Responsibilities and Duties

• Receiving visitors and directing them accordingly
• Switchboard duties which entails taking and relaying the correct messages to the right office colleague and taking messages and dispatching the information promptly and appropriately.
• Communicate and liaise verbally and in writing between suppliers/visitors/enquirers and relevant staff.
• Using a range of office software, including email, spreadsheets and databases; manage filing systems;
• Developing and implementing new administrative systems, such as record management;
• Recording office expenditure and managing the budget;
• Maintaining the condition of the office and arranging for necessary repairs;
• Organizing staff meetings – this includes preparing the agenda and taking minutes
• Delegating work to staff and managing their workload and output
• Writing reports for the director and delivering presentations;
• Responding to customer enquiries and complaints;