Finance Assistant

Context:

Terre des hommes Foundation is an independent, neutral, and impartial Swiss organization founded in 1960, dedicated to bringing about significant and lasting change in the lives of children and young people, especially those most at risk. Tdh ensures their well-being and the effective implementation of their rights as defined in the Convention on the Child’s Rights and other human rights instruments. To make a difference, Tdh focus our efforts on maternal and child health, children and young people in migration situations, and access to justice. Tdh promotes the active participation of children and young people to empower them. We advocate for their rights and support them in expressing their needs and interests. Tdh works in fragile contexts and conflict zones, as well as in more stable environments.

Tdh is present in Kenya since 2011. Currently Tdh is providing protection services for children and families affected by migration, natural crises and poverty in Dadaab and Kakuma refugee camps, Garissa county and in Kiambu.

General description of the position:

With the support and under the supervision of the Finance & admin Coordinator, the Finance assistant  will be responsible for financial administration, bookkeeping, and general financial and admin duties in the Nairobi office in Kenya  this will be done in collaboration with the senior finance officer. He or she will conduct his or her duties in respect of the Charter of Terre des hommes and the Tdh Child Safeguarding Policy.

Specific Job Descriptions:

Accountancy and Financial Management

• Daily update of the accountancy system according to the project activities and payments
• Verify that all the receipts/invoices are correctly filled, and they are eligible for Tdh accountancy (indicating date, details of the supplier, clearly written the amount and with the stamp PAID).
• Prepare Payment vouchers to be attached to the payments ensuring the correct donors and budget lines have been correctly charged
• Archive all the relevant administrative and accountancy documentation in the proper way and according to Tdh procedures and make scans of the same
• Collaborate in the preparation of documents for financial/annual audits.

Cash management

• Manage the petty cash box of the office, under the supervision of the Senior Finance officer
• Perform monthly and bi-weekly cash inventory

HR management

• Follow up and Ensure filling of monthly staff pay slips and timesheets for all staff
• Remit staff monthly statutory deductions to the relevant authorities within the required deadlines

Others

Undertake all other duties that may be determined by the Finance & Admin Coordinator that are compatible with the job.

Abuse Prevention Policy – Operational Risk Management

• Commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy
• Commit to ensure the best implementation possible of the Tdh Risk Management Policies
• Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

Job requirements:

Knowledge

• University Degree in Accounting and Finance, Business Administration, or a related field from an accredited academic institution.
• Strong knowledge of computer applications, especially MS Word and Excel.
• Knowledge of SAGA is an added advantage
• At least two years Professional experience in a busy administrative and finance office/environment,
• Experience in an NGO sector is an added advantage

Skills:

• Demonstrated ability to maintain integrity in performing responsibilities assigned
• Ability to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
• Ability to communicate clearly and constructively on negative and positive points