Graduate Intern – Transport & Customs

Deadline for application: 22nd July 2025

Duty Station/Mission: Nairobi/ MSF Belgium-MSFS Kenya

Duration: 6 Months, non-extendable

Médecins Sans Frontières Belgium-MSFS Kenya is looking for a Graduate Intern-Transport & Customs to learn, with the support of the Transport & Customs Manager, the daily operations of the transport department and to understand the collaboration with the Procurement, Warehouse and Supply Operation Department on different tasks. He / She will be reporting to the Transport & Customs Manager.

Your Role

S/he will perform the following main tasks, among others:-

• Under the supervision of Transport manager (TM) and working closely with the Purchasing Officer, coordinate the clearing agents’ tasks ensuring freights are cleared on time at no/minimum costs.
• With the support of Transport and Customs Officer (TCO) and Purchasing officer, coordinate and monitor the transportation of goods in and out of MSF Supply Kenya Memkam warehouse until delivery to missions.
• Monitoring the implementation of the Supply Operations, Transport and Customs related procedures ensuring compliance with MSF standards, protocols and procedures.
• Understand order processing with the guidance of the Customer Service Officer (CSO), to timely process the regional mission orders and ensuring timely ORC sharing with the mission for validation.
• Through the support of the Customer Service Officer (CSO) give timely updates & feedback to the missions.
• Learn how to do proper, accurate, and on-time archiving of the supply operations documents related to the order process.
• With the support of the TM & TCO, consolidate the packing lists for goods received at MSF Supply Kenya Memkam warehouse and creation of freight documents in nodhos to be shared with missions for pre-clearance process.
• Under the supervision of the TM and support of the TCO , and in close collaboration with the mission’s transport managers, and Intersectional Transport and customs manager, learn how to follow up on the tax exemption process.
• Learn the follow up of EPZ Warehouse operations and management, keeping proper records of freights – in and out of EPZ warehouse.
• Where applicable and with the support of Transport & Customs Officer, follow up with clearing agents and transporters to receive the certificates of Exports (COE) for exported goods.
• Under the supervision of the Transport manager and TCO, ensure transport invoices are screened and forwarded for validation by the Supply Chain Manager and further forwarded to Finance for payment on time.
• Learn how to consolidate the transporters and clearing agents’ invoices and, with the support of the TCO, ensure they are charged according to the agreed tariff’s.
• Follow up and do proper archiving of freight documents both in Share point and in Nodhos for MSF Supply Database.
• Under the supervision of the Transport Manager, follow up on quotations for purchase of a Reefer container and Genset

Your Qualifications

• Education: Diploma/Degree with specialization in Clearing & forwarding, Logistics/Supply Chain or related field, having graduated not more than six (6) months from the time of application.
• Strengths required: Eager to learn, Diplomacy, culturally sensitive, patient, proactive, flexible and attentive to details, organized, computer literate, excellent communication, high sense of integrity & confidentiality, a team player.
• Language: Proficiency in written and oral English & Swahili.