Supply Chain Management Officer

The Public Benefit Organizations Regulatory Authority (PBORA) is a State corporation established under Section 34 of the Public Benefit Organizations (PBO) Act, 2013. The Authority is charged with the responsibility of registration and regulation of the PBO sector in Kenya as outlined under Section 42(1) of the Act.

The Authority invites applications from qualified persons to fill the following vacant positions:

Job Title Supply Chain Management Officer
Grade/Level PBORA 6
Reference PBORA/6/P.SCO/2025
Positions 1

An officer at this level will work under guidance and supervision of a senior officer.

a) Job Specification

The duties and responsibilities of the officer will entail assisting in: –

i. Sourcing for goods, works and services as per the procurement law;
ii. Raising purchase orders for goods and services for approval;
iii. Liaising with suppliers to ensure timely delivery of goods and services;
iv. Maintaining and update a list of prequalified suppliers;
v. Assisting in undertaking market surveys to ensure the Authority obtains value for money;
vi. Ensuring safe custody of all procurement records; and
vii. Participating in the opening quotations.
viii. Develop and implement procurement strategies and plans aligned with the organization’s needs and budget.
ix. Prepare and manage procurement documents, including requests for proposals (RFPs), purchase orders, and contracts.
x. Ensure procurement processes are fair, transparent, and compliant with relevant regulations (e.g., Public Procurement and Asset Disposal Act, 2015 in Kenya
xi. Establish and maintain an efficient inventory management system.
xii. Monitor stock levels, track inventory movements, and minimize stock outs or excess inventory.
xiii. Ensure proper storage and handling of goods to maintain quality and prevent loss or damage.
xiv. Conduct regular stock takes and reconcile inventory records.
xv. Ensure all supply chain activities comply with relevant regulations and organizational policies.
xvi. Prepare regular reports on supply chain performance, including procurement, inventory, and logistics.
xvii. Maintain accurate records of all supply chain transactions
xviii. Any other duties as assigned from time to time.

b) Person Specification

For appointment to this grade, a candidate must have: –

i. Bachelor’s degree in Procurement & Supplies Management, Business Administration, or other relevant field from a recognized institution;
ii. Proficiency in computer applications
iii. Minimum KCSE C+ (plus) or its equivalent
iv. Member of professional body either KISM or CIPS; and
v. Fulfilled the requirements of Chapter 6 of the Constitution.