Documentation and Port Clerk

Q-Sourcing Limited trading as Q-Sourcing Servtec is a man power management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, we are looking for a competent, skilled, and experienced Documentation and Port Clerk to work in Nairobi, Kenya

Job Summary:

Effectively and efficiently coordinate all Import and Export shipments Customs clearance and handling at various customs clearance points including JKIA (Jomo Kenyatta International Airport), ICD (Inland Container Depot), Container Freight Stations, Border points etc.  Professionally support the logistics functions in compliance with clients, customs and all regulatory authorities’ requirements.

DUTIES & RESPONSIBILITIES:

Regulatory Compliance:

• Compliance with Customs and local authorities’ requirements for imports/exports handling of shipments including but not limited to:
• Ensuring 100% compliance of shipment documents as per regulatory requirements.
• Follow up on processing of customs entries and ensuring close follow up until they are released.
• Proper Handling and accountability of all import and export documents.
• Generate clearance documents for customs clearance

Quality Assurance

• Work jointly with the team to implement exports / imports SOPs
• Maintain exports/ imports records
• Maintain allocated documents as per approved Import / Export SOP

Operations Management

• Collect documents from all handling sheds at the ports (JKIA and ICD)
• Capture IDFs, Imports and Exports entries in customs system
• Follow up of customs approval and releases of Imports and Export entries
• Manage parcels, documents, and letters as per delivery instructions, ensuring signatures are obtained as per receipts and deliveries effected.
• Dispatch all internal and external imports and exports documentation within scheduled timelines
• Engage with inspection authorities to ensure timely inspection
• Proper handling and accountability of all shipment documents.
• Liaise with all regulatory authorities at the ports (JKIA and ICD) to ensure expedited shipment clearance and release.
• Communicate to Imperial shipment collection form airport upon release by customs.
• Participate in the implementation of departmental and site EMS objectives

KNOWLEDGE, SKILLS, AND EXPERIENCE:

• A Certification in either Customs Administration, freight forwarding, business management, clearing & forwarding
• East Africa Customs Freight Forwarding Practicing Certificate (EACFFPC) is an added advantage
• Clearing and forwarding working experience – Minimum 2 years
• Analytical skills, attention to detail
• Excellent Communication skills
• Decision–making, problem-solving, creativity
• Analytical skills, attention to detail
• Ability to work in a team environment
• Ability to work independently with minimal supervision