Accounts Receivables Internship

Reports to: General Manager.

Job Summary:

The Accounts Receivables Intern will be responsible for managing all aspects of the school’s accounts receivable functions. This includes ensuring accurate and timely billing, tracking and collecting payments, maintaining records, and providing detailed reports on receivables. The role is essential for maintaining the school’s cash flow and ensuring financial stability.

Job Responsibilities

• Prepare and issue accurate proforma invoices for tuition fees, extracurricular activities, and other school-related charges per learner.
• Generate invoices accordingly when learners report to school. Ensure that billing is completed within two working days of a learners’ reporting and in accordance with the fee schedules.
• Initiate caution money refunds in line with the school’s administration standards and finance policies and procedures.
• Monitor, record and track payments from parents and guardians. Issue (email) receipts for each payment received.
• Implement efficient collection processes to ensure alignment with the Fee Policy.
• Handle and resolve billing and receipt discrepancies and disputes.
• Reconcile accounts receivable ledgers weekly to ensure that all payments are accounted for and properly posted and prepare a weekly report. Ensure the MPESA paybill control account is balanced and reconcile any discrepancies between bank deposits and accounting records, daily.
• Maintain accurate and up-to-date records of all receivable’s transactions. These include scanned copies of breakages forms, book replacements, and any other relevant forms. Ensure the scanned copies are well labelled and stored in the provided Drive folder.
• Ensure all financial records are stored securely and comply with data protection regulations.
• Prepare and present (on a weekly basis) detailed reports on receivables and reconciliations including aging reports, collection rates, and outstanding balances.

Job Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• Atleast CPA 1 or ACCA qualification (or equivalent) is required.
• Minimum of one year experience in an equal capacity, (experience in a school setup will be an added advantage).
• Strong knowledge of accounting principles, practices, and regulations.
• Proficiency in Quickbooks added advantage.
• Proficiency in accounting software and Microsoft Excel.
• Excellent analytical and problem-solving skills.
• Commitment to professional integrity and ethical conduct.