Procurement Internship

Amref Health Africa was founded in 1957 and has since grown to become the largest African-based international health development organization, currently implementing more than 180 programs, reaching more than 40 million people across 35 African countries, and a staff complement of over 2,000. Headquartered in Nairobi, Kenya, Amref Health Africa has offices in ten African countries – Burkina Faso, Ethiopia, Guinea (Conakry), Kenya, Malawi, Senegal, South Sudan, Tanzania, Uganda, and Zambia. An additional eleven advocacy and fundraising offices are located in Europe and North America.

Amref Health Africa is driven by its vision of ‘Lasting health change in Africa’ and its mission ‘To catalyse and drive community-led and people-centred health systems while addressing social determinants of health.’ We believe that the power to transform Africa’s health lies within its communities and therefore strive to ensure that health systems are not only functional but communities are empowered to hold these systems accountable for delivering of quality and affordable health care.

JOB OBJECTIVE

To support the procurement unit in its daily operations in order to realise the organisational strategic objectives.

DUTIES AND RESPONSIBILITIES

1. Coordination of Procurement Processes

• Receive all incoming requisitions and co-ordinate the flow in an effective and efficient manner using the laid down procedures.
• Follow up with suppliers on the sourcing process to ensure timely delivery to end user.
• Maintain an updated supplier’s database.
• Prepare LPOs and send them to suppliers.

2. Tender Processes

• Assist in preparation of tender documents and soliciting of tender/quotations.
• Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.
• Carry out analysis of quotations and prepare relevant reports.

3. Internal and External Relations

• Assist in fostering good business relationships between suppliers and internal customers.
• Answer incoming queries regarding outstanding procurement requests.
• Preparing reports for the Tender Committee.

4. Contract Management

• Assist in managing contracts with suppliers of goods and services.
• Assist in risk analysis of contract conditions, costs and sub-contracts.
• Prepare donor reports on procurement matters.

5. Filing and documentation

• Responsible for filling registry of purchases related documents.
• Develop various reports as required by the department and users.

6. Tender Committee reports

• Prepare monthly reports for tender committee approvals (through minutes and via emails).

7. Preparation of RFQs and quotations analysis

• Prepare RFQs for PRs raised on a daily basis.
• Prepare quotations analysis for quotations received for Procurement Officer’s approval.

8. Taking of evaluation minutes and tender openings

• Prepare tender opening and evaluation minutes as assigned and ensure they are duly signed by the participants.

9. Disposal of assets reports

• Prepare reports/minutes for disposal of used motor-vehicles and assorted items as and when assigned.

10. Others

• Any other duty that may be assigned by the supervisor.

Qualifications

Education and Experience

• Bachelor of Commerce or Business Management – Procurement & Logistics Option.
• Should be a member of KISM.

Knowledge, Skills and Competencies

• Procurement analysis.
• Supply chain management.
• Report writing.
• Excellent oral and written communication skills.
• Analytical and attention to details.
• Good coordination, problem solving and networking skills.
• Team player.
• Strong interpersonal skills.
• High integrity and honesty.
• Ability to work under minimal supervision.
• Ability to work under pressure.
• Hard working and result oriented.
• Ability to write clearly, concisely and in a logical manner.