Finance and Administration Internship

We are a not-for-profit organization working on agriculture for development across the East Africa community – in Burundi, Kenya, Rwanda, Tanzania and Uganda.

Internship Opportunity – Finance & Administration

Duty Station: Egerton University- Nakuru – Kenya

Reports To: Finance & Admin Assistant

The purpose of the Finance & Admin Intern role is to provide support to the Finance & Admin Unit while gaining practical experience in financial operations, reporting, and analysis.

Responsibilities

Accounting & Finance:

• Support in the preparation of payment vouchers and cheques in accordance with the laid down procedures of the Trust.
• Assist in ensuring that payments are acknowledged by all beneficiaries.
• Support in maintaining proper filing of all the relevant payment documents for ease of future reference.
• Assist in ensuring that payment documents are properly stamped as PAID.
• Assist in receiving, assembling, and preliminary checking of travel accountabilities and forwarding them for further checking and authorization.
• Support in maintaining a file with copies of authorized travel advance requests as well as corresponding accountability summaries.
• Support in ensuring that all transactions made during the week are fully entered in the accounting system.
• Support in maintaining and updating the inventory register of the Trust.
• Support in maintaining and updating the withholding tax schedule and timely remittance to KRA.
• Support in updating and maintaining of the asset register.
• Assist in the preparation of donor and monthly management reports

• Support the maintenance of the general filing system and file all correspondence (Service Providers, Administration, and Projects)
• Assist in enhancing the corporate image of Kilimo Trust through proper organization of the front office desk and office surroundings.

b) General Administration 

• Assist in coordinating travel logistics for staff
• Support in the coordination of procurement of goods and services while ensuring value for money
• Assist in preparing correspondence and memos to staff in relation to office operations.
• Support in organizing events and making relevant logistical arrangements

Educational Qualifications and Experience Required

• A graduate with a Bachelor’s degree in accounting, business, finance, or other relevant discipline
• Part II qualification in professional accounting qualifications such as CPA or ACCA. is an added advantage
• A minimum of one year’s experience doing Finance, Accounting, and Administration work

Skills Required

• Effective Communication
• Writing & Verbal Skills
• Computer Skills
• Ability to Multi-task

Technical Competence Requirements 

• Basic experience in the use of spreadsheets
• Basic understanding of generally accepted accounting principles and Financial Reporting Standards
• Basic skills in accounting and bookkeeping
• Ability to maintain strict confidentiality in performing different duties
• Basic experience in general Office administration
• Honest and trustworthy