Office Administrator

General Responsibilities

• Maintain up to date student records including emergency contacts and medical records
• Coordinate the School’s Co-curricular Activities programme
• Liaise with the co-curricular providers, e.g. swimming, ballet, chess, sports, etc to keep them informed of term dates, changes in schedules, etc
• Coordinate half termly stationery orders and annual overseas resource orders
• Maintain the medical stocks for the Health Centre
• Arrange school visits and tours by prospective parents in conjunction with the Admissions Manager
• Assist with the arranging of Open Days including all correspondence and catering arrangements
• Complete forms required by parents for governmental and other purposes e.g. the Pupil Pass.
• Liaise with the catering department regarding events and functions
• Liaise with the Facilities department regarding bus schedules
• Coordinate all risk assessments for class visits and other outings

Safeguarding and Promoting the Wellbeing of students and the Durham Community: 

• Incorporate the school’s mission, aims and core values into normal working practice and be a positive role model to others.
• Place the safety and welfare of students above all other considerations.
• Treat all members of the school community with consideration and respect.
• Promote a positive school culture which is happy, purposeful and productive.
• Maintain and promote high standards of health and hygiene in the School.
• Promote pride in the School among the pupil body through high standards of dress, behaviour, manners, and respect for others and property.
• Promote and safeguard the welfare of children and young people for whom you are responsible, and with whom you come into contact.
• Be alert to, and report appropriately, any behaviour that may indicate that a student is at risk of harm.
• Maintain high standards of behaviour and safeguard students’ health and safety both on the School premises and during school visits elsewhere.

Other Responsibilities

• Contribute to the busy life of the School
• Attend and contribute to Administration and Office meetings
• Actively participate in the school activities and events, such as Open Events, trips and visits, plays and concerts, sports days and fundraising ventures.
• Be familiar with the contents of the Staff Handbook, including the school’s aims and policies, and endeavour to follow closely the guidance provided in these documents.
• Be familiar with the school’s health and safety guidance and be mindful of the health and safety of all members of the school community.
• Work such reasonable additional hours as may be necessary to enable the effective discharge of the Office Administrator’s professional duties.

Person Specification:

The successful candidate will have:

Knowledge and Experience

• Excellent written and verbal English communications skills
• Experience in a multicultural, high performance, educational environment
• Competent in a management information system like iSams
• Fully conversant with all aspects of data protection.

Personal Qualities

• Professional in appearance
• Excellent communication and interpersonal skills, the ability to dal confidently with parents, students and senior level management
• Excellent time management skills and meticulous attention to detail
• A strong contributor to a positive school climate
• Strong organization and multitasking skills
• Able to maintain confidentiality
• Demonstrates energy, enthusiasm and has a good sense of humour
• Warm and caring
• Efficient and flexible
• Able to work collaboratively and under pressure to meet deadlines
• Able to act as an ambassador for the school in all dealings with prospective parents and the general public