Clerical Officer

The Office of the Registrar of Political Parties (ORPP) is seeking competent, capable, ambitious, self-motivated and dynamic individuals that demonstrate the appropriate expertise and experience to contribute to the implementation of our mandate and the achievement of our vision to be a model regulator of Political Parties for a credible democratic multiparty system.

ORPP invites applications from suitably qualified interested individuals to apply for the underlisted positions:

Job Title: Clerical Officer
Advert No: ORPP/2/2026
Grade: ORPP 11
Terms of Service Pensionable
Department Human Resource Management

Job Purpose

The position is responsible for implementation of effective systems in the deployed functional area.

Reporting to Senior Officer in the deployed functional area

Duty Station 

• Headquarters
• Field Offices (Regional or County offices)

Duties and responsibilities

1. Perform clerical functions for the Office including photocopying, scanning, binding and data entry;
2. Maintain general cleanliness and security of files and equipment;
3. Ensure proper organization of files in the registry;
4. Maintain and update files and other records;
5. Maintain files and files movement register;
6. Maintain an efficient filling system;
7. Circulate files to action officers and tracking the movement of files to ensure all the outstanding requirements are actioned within the required timelines;
8. Draft simple correspondences;
9. Coordinate file census; and
10. Offer clerical support to line managers in the deployed functional area.

Person Specification

For appointment to this grade, a candidate must have:-

1. Kenya Certificate of Secondary Education mean grade C (Minus) or its equivalent from a recognized institution;
2. Proficiency in Computer Application Skills; and
3. Met the requirements of Chapter Six (6) of the Constitution.

Successful candidates shall be required to comply with the requirements of Chapter Six of the Constitution and will be required to submit among other documents:

1. Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI);
2. Valid Clearance Certificate from the Higher Education Loans Board (HELB);
3. Valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA);
4. Current duly filled and stamped Self-Declaration/Clearance from the Ethics and Anti-Corruption Commission (EACC);
5. A current Clearance Certificate from an approved Credit Reference Bureau (CRB).