Office Administrators / Assistant

The County Government of Kakamega is seeking dedicated individuals to join our team. We have openings for both Office Administrator, Assistant Office Administrator and Support Staff.

Pursuant to the Constitution of Kenya (2010) and the County Governments Act No. 17 of 2012, the County Government of Kakamega invites applications from suitably qualified persons to fill the following vacant positions.

DEPARTMENT OF PUBLIC SERVICE & COUNTY ADMINISTRATION

OFFICE ADMINISTRATOR II, JOB GROUP CPSB 10/’J – (2 POSTS)

Basic Salary: Kshs. 32,700 x 1,300-34,000 x 1,380-35,380 x 1,390-36,770 x 1,460 – 38,230 x 1,470 – 39,700 x 1,470-41,170 x 1,520-42,690 p.m.
Terms of service: Permanent and Pensionable

Duties and Responsibilities: –

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a Senior Officer. Duties and responsibilities will entail: –

a) Taking oral dictation;
b) Word and data processing;
c) Managing e-office;
d) Operating office equipment;
e) Handling telephone calls and appointment;
f) Maintaining office diary and travel itineraries;
g) Managing Office protocol;
h) Ensuring security of office records, documents and equipment;
i) Maintaining an up-to-date filing system in the office;
j) Supervision of office cleanliness; and
k) Undertaking other office administrative services that may be assigned.

Requirements for appointment

For appointment to this grade, a candidate must have:

a) Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
OR
b) Bachelors Degree in Social Sciences PLUS a Diploma in Secretarial Studies from a recognized institution; and
c) Certificate in Computer Applications from a recognized institution.

ASSISTANT OFFICE ADMINISTRATOR III, JOB GROUP, CPSB 11/’H’ – (2 POSTS)

Basic Salary: Kshs. 26,900 x 1,110 – 28,010 x 1,120 – 29,130 x 1,150 – 30,280 x 1,170-31,450 x 1,250 32,700 x 1,300-34,000 x 1,380 – 35,380p.m.
Terms of service: Permanent and Pensionable

Duties and Responsibilities

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a Senior Officer. Duties and responsibilities will entail: –

a) Taking oral dictation;
b) Word and data processing;
c) Operating office equipment;
d) Handling telephone calls and appointment;
e) Attending to visitors/clients;
f) Maintaining office diary and travel itineraries;
g) Establishing and monitoring procedures for record keeping or correspondence and file movement;
h) Maintaining an up-to-date filing system in the office; managing office protocol;
i) Ensuring security of office records, equipment and documents including classified materials;
j) supervising of office cleanliness; and
k) Undertaking any other office administrative services duties that may be assigned.

Requirements for appointment

For appointment to this grade, an officer must have:

a) Kenya Certificate of Secondary Education, mean grade C- (Minus) with at least C (Plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
b) Diploma in Secretarial Studies from the Kenya National Examination Council (KNEC);
OR
Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in the following subjects;
a) Typewriting III (50 wpm)/Computerized Document Processing III;
b) Shorthand II (minimum 80 wpm);
c) Office Management III/Office Administration and Management III;
d) Business English II/Communication I;
e) Office Practice II;
f) Secretarial Duties II;
g) Commerce II; and
h) Office Management III/Office Administration and Management III.
i) Certificate in Computer Applications from a recognized institution.

SENIOR SUPPORT STAFF, JOB GROUP CPSB 15/’D’ – (2 POSTS)

Basic Salary: Kshs. 16,870 x 550-17,420 x 580-18,000 x 550-18,550 x 670-19,220 p.m.
Terms of Service: Permanent and Pensionable.

Duties and Responsibilities: –

a) General cleaning duties;
b) Collection and dispatch of office mail;
c) Loading and offloading office material;
d) Liaising with the Office Administrators on operational matters;
e) Filing and Organization of the offices;
f) Delivery of files to action officers;
g) Prepare and serving tea for staff; and
h) Any other assigned duties from time to time.

Requirements for Appointment

For appointment to this grade, a candidate must:

a) Kenya Certificate of Secondary Education (KCSE) Mean Grade D (Plain)