Office Administrator

Shape office operations in a key administrative role at the PSC! Use your meticulous skills to manage schedules, streamline data, and secure confidential information. Benefit from a competitive salary up to Kshs. 177,467 p.m. plus allowances, generous leave, and comprehensive medical cover. Ready to advance your career? Apply today!

Applications are invited from qualified persons for the positions shown below.

OFFICE ADMINISTRATOR II – TWO (2) POSTS -V/No. 8/2026

Gross Salary Scale: Kshs. 102,611 – 177,467 p.m. (PSC 9) (salary includes 60% basic pay and 40% allowances)
Annual Leave Allowance: Kshs. 35,000.00/=
Medical: As per the current medical insurance cover
Leave entitlement: 30 days per leave year
Terms of service: Permanent and pensionable

For appointment, a candidate must have:

1. Bachelor’s Degree in any of the following fields: – Secretarial Studies or in Business Management and Office Management or relevant and equivalent qualification from a university recognized in Kenya;
   OR
   Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or relevant and equivalent qualification from a recognized institution; and
2. Proficiency in computer applications.

Duties and Responsibilities

Duties and responsibilities at this level include:

1. Maintaining office diary, appointments and travel itineraries;
2. Attending to visitors/clients;
3. Handling telephone calls; coordinating schedules of meetings;
4. Ensuring security of office records, equipment and documents, including classified materials;
5. Maintaining an up-to-date filing system in the office;
6. Taking oral dictation;
7. Managing e-office:
8. Word and data processing:
9. Operating office equipment;
10. Establishing and monitoring procedures for record keeping of correspondence and file movements;
11. Preparing responses to simple routine correspondence;
12. Managing office protocol and etiquette;
13. Supervising office cleanliness;
14. Managing petty cash;
15. Ensuring security, integrity and confidentiality of data; and
16. Undertaking any other office administrative services duties that may be assigned.