Payroll Officer Internship

Department: Human Resources / Payroll

Reports To: Payroll Officer / HR Manager

Job Purpose

To support the payroll and HR team in the preparation, verification, and administration of payroll processes while ensuring accuracy, proper documentation, and compliance with statutory and organizational requirements.

Key Duties and Responsibilities

• Assist in the preparation and processing of payroll in accordance with established timelines and procedures.
• Review and verify employee payroll data including names, pay rates, bank details, tax numbers, and statutory information (SHIF, NSSF, etc.).
• Support the processing of payroll changes such as promotions, transfers, salary adjustments, and new hires.
• Assist in verifying payroll inputs received from supervisors and ensure accuracy before processing.
• Help identify and report payroll discrepancies and assist in resolving them with relevant stakeholders.
• Assist in the preparation and distribution of payslips to employees.
• Support the preparation of payroll reports for management review and approval.
• Assist in verifying statutory and third-party deductions including PAYE, NHIF, NSSF, SACCO contributions, and other authorized deductions.
• Maintain accurate and systematic filing of payroll records and documentation.
• Respond to basic employee payroll queries and escalate complex issues where necessary.
• Provide payroll-related data to HR and authorized stakeholders when required.
• Ensure compliance with payroll policies, procedures, and applicable statutory regulations.

Perform any other duties as may be assigned.

Qualifications and Requirements

• Diploma or Bachelor’s Degree in Accounting, Maths, Statistics,Finance, Business Administration, or a related field.
• Basic knowledge of payroll processes and statutory deductions is an added advantage.
• Proficiency in MS Office, particularly Excel.
• Strong attention to detail, confidentiality, and good organizational skills.