Administration Internship at Save the Children

Save the Children is a leading global non-profit organization that has been operating in Kenya since the 1950s. The organization focuses on defending children's rights, fighting malnutrition, providing emergency relief, and increasing access to education for the country's most vulnerable and marginalized youth.

Job Title: Administration Intern 

TEAM/PROGRAMME: HR & Administration & IT

LOCATION: Nairobi

POST TYPE: National

SCOPE OF ROLE: 

Staff directly reporting to this post: None.

KEY AREAS OF ACCOUNTABILITY:

Day to Day Administrative tasks 

• Handling incoming and outgoing correspondences for the office.
• Issuing stationaries and Consumable supplies.
• Monitoring inventory levels to ensure store records match between the physical stock and bin cards.
• Performing clerical tasks such as filing, recording deliveries and tracking parcels.
• Help in maintaining trackers and reports in excel.
• Contributing to the improvement of administrative processes and efficiency.
• Completing additional tasks as assigned on ad-hoc job basis.
• Support with Invitation letters when needed.
• Support with payment processing when needed.

Other duties through Job shadowing:

• Supporting in management of admin stores by maintaining store records and conducting regular inventory checks to ensure stock are maintained above the reorder level. Implementing FIFO effectively during issuance.
• Supporting event management, booking accommodation, conferences and outside catering, from sourcing to payment processing.
• Gain knowledge on GPE (General Programme Equipment) management.
• Learning how to use Cost Benefit Tracking tool to analyse and report on cost efficiency.
• Learn travel management, from receipt of approved TAR to placing a booking and ticket payment.
• Support with the front office management.

Child Safeguarding:

• The Administration Intern has an obligation to ensure he/she fully understands the provisions of the Child Safeguarding Policy, the Code of Conduct and related policies. He/she must conduct him/herself in accordance with the rules of the Child Safeguarding Policy, in his/her personal and professional lives – which includes reporting suspicions of child abuse.
• The Administration Intern must ensure the way he/she is carrying out his/her work is not putting children at risk (or further risk).

Other duties: Covering for Administration Assistant or Office Assistant when away.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATIONS AND EXPERIENCE

• A degree in Business Administration or any other relevant degree.
• Attachment or Internship experience with other organisation will be an added value.
• Possess proficiency in Microsoft Office products (Word, Excel, Outlook, and PowerPoint).
• Excellent written and verbal communication skills.
• Strong and proven experience in people and relationship management.
• Diligent, organized and meticulous
• Thrives in a fast pace, constantly changing environment
• Strong verbal and written communication skills
• Has a good eye for detail
• Is responsible and dependable
• Knowledge of Microsoft Office/Google Docs and Sheets preferable
• Willing to learn
• Comply with the requirements of Save the Children’s Child Safeguarding Policy and other Global Policies
• Commitment to Save the Children Value

SKILLS AND BEHAVIOURS

(our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday.
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated.

Apply for this vacancy

Deadline: Friday, May 29, 2026

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