Records Management Internships at The Commission on Administrative Justice

The Commission on Administrative Justice (CAJ), also widely known as the Office of the Ombudsman, is a Kenyan constitutional commission established under Article 59(4) of the Constitution and the Commission on Administrative Justice Act, 2011. It exists to tackle maladministration in the public sector and enforce the right to access information.

JOB TITLE: RECORDS MANAGEMENT INTERN
REPORTING TO: ASSISTANT DIRECTOR, HUMAN RESOURCE MANAGEMENT & ADMINISTRATION
DEPARTMENT/UNIT: RECORDS UNIT
NO. OF POSTS:1
TERMS OF EMPLOYMENT: ONE-YEAR CONTRACT
DUTY STATIONS: Headquarters and Kisumu Office

DUTIES AND RESPONSIBILITIES

Duties and responsibilities for this position will entail:

1. Assisting in receiving, filing, retrieving and dispatch of mail, records and information
2. Assisting in coding and indexing of files as stipulated in the records management manuals
3. Assisting in updating and storing of the Commission's records
4. Assisting in tracking of files and documents
5. Assisting in appraising and updating records for retention and disposal
6. Assisting in implementing the records management classification systems; and
7. Assisting in identifying potential risk pertaining to records management

REQUIREMENTS

For appointment to this position, a candidate must have;

1. Bachelor's degree in any of the following fields: Information Science, Records Management, Information Management, Records and Information Technology, Archival Studies or any other relevant qualification from a recognized institution.

CLEARANCE/COMPLIANCE CERTIFICATES

Successful candidates will be required to provide copies of clearance or compliance certificates.

Apply for this vacancy

Deadline: Tuesday, June 30, 2026

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