Administration & Front Office Intern at Green Belt Movement

Green Belt Movement (GBM), a grassroots environmental and community development organization founded Nobel Peace Prize laureate Wangari Maathai, is seeking a motivated, organized, and customer-oriented individual to join our team as an Administration & Front Office Intern in Nairobi.

The successful candidate will support the day-to-day administrative operations of the organization and ensure a professional, welcoming, and efficient front office environment.

Key Responsibilities

• Receive and welcome visitors, clients and other stakeholders professionally.
• Answer, screen and direct incoming telephone calls and respond to general inquiries.
• Receive, sort and distribute incoming mail and deliveries.
• Assist with filing, record keeping, data entry, photocopying, scanning and document management.
• Provide administrative support, including preparing documents, organizing meetings and maintaining office supplies.
• Assist in managing meeting rooms and coordinating appointments.
• Support the organization of meetings, workshops and other office activities.
• Maintain a clean, orderly and professional reception area.
• Perform other administrative duties as assigned.

Qualifications and Requirements

• A Degree or Diploma in Business Administration, Office Administration, Secretarial Studies or a related field.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Good verbal and written communication skills.
• Strong organizational, interpersonal and customer service skills.
• Professional presentation, a positive attitude and a willingness to learn.
• Ability to multitask, work independently and maintain confidentiality.
• Previous internship or office experience will be an added advantage.

Personal Attributes

The ideal candidate should be dependable, proactive, detail-oriented, courteous and committed to providing excellent administrative and front office support.

Deadline: Friday, October 23, 2026

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