HR Assistant

Job Ref: ZU/10/Adv/39/2024

S/he will offer HR Services to staff and be a support to other departments.

Duties and Responsibilities

The position holder will be responsible for the following, amongst others:

• Assisting in drafting job adverts and sending them out to the external media, shortlisting and contacting qualified candidates
• Assisting in doing background checks for all candidates and ascertain the originality of certificates and other testimonials, send regrets to unsuccessful candidates and contact the successful candidates
• Assist in the induction and socialization of new staff in all campuses
• Assisting in preparation of monthly HR reports as well as reports for any special projects
• Prepare new employee files and ensure all the required documents are submitted by new staff
• Key in staff data into the system and update accordingly
• Ensure the documentation is kept as per the ISO 9001:2015 QMS Standards
• Responding to staff enquiries
• Assist in preparation of documents including but not limited to letters of offer, correspondence, reports, drafts, and memos
• Arrange for exit interviews and compile exit questionnaire data for analysis and recommendations

Qualification & Experience

• A bachelor degree in human resource management from a recognized university or a KNEC Higher diploma in Human Resource Management
• Certified Human Resource Professional
• Up to date IHRM membership
• At least 2 years relevant experience. Experience in a University or higher institution of learning is an added advantage
• Possess basic working knowledge of the labour laws
• Strong communication and interpersonal skills
• Hands-on individual, with personal drive and ability to respond to issues efficiently
• Good IT skills