Program & Admin Assistant

Reports to: Executive Director /Program Manager (as appropriate)

About Alpha Maven

Alpha Maven is a leading youth-empowerment organization focused on delivering dynamic and structured in-school and out-of-school programs. Our mission—Elevate, Transform, Empower—drives us to deliver innovative educational experiences and personalized support that foster growth, teamwork, and life-ready skills. As a contracted agent, we partner with youth-focused organizations to deliver customized programs that make a meaningful impact.

We are seeking a dynamic Program & Admin Assistant (Intern/Entry Level) to provide vital administrative support while actively contributing to program activities. This is an excellent opportunity for a motivated young professional or recent graduate to gain hands-on experience in both administration and nonprofit program management.

Role Overview

The Program & Admin Assistant will support smooth office operations and assist in program coordination, ensuring that our initiatives are delivered effectively and efficiently. This role blends administrative duties with program field support, offering exposure to multiple aspects of NGO operations.

Key Responsibilities

Administrative Support

• Handle phone calls, emails, and visitor inquiries in a professional manner.
• Assist with filing, document preparation, and record-keeping.
• Support logistics such as travel bookings, meeting arrangements, and office supplies.
• Help track petty cash and simple expense documentation.

Program Support

• Assist in planning and coordinating workshops, mentorship sessions, and events.
• Support field activities: preparing materials, taking attendance, and documenting sessions.
• Help collect, organize, and summarize program data for reporting and monitoring.
• Participate in brainstorming and planning sessions for youth empowerment activities.

General Coordination

• Provide logistical support for team activities and community engagements.
• Ensure clear communication and coordination across admin and program teams.

Qualifications & Skills

• Diploma or ongoing studies in Business Administration, Social Sciences, Community Development, Education, or related fields.
• Volunteer experience, student leadership, or internship exposure is an added advantage.
• Basic computer skills (MS Office: Word, Excel, PowerPoint, Email).
• Strong organizational and time-management skills.
• Good communication skills and willingness to learn.
• Passion for youth development and community empowerment.

What We Offer

• A hands-on learning opportunity in both program delivery and office administration.
• Exposure to meaningful youth-focused projects.
• A supportive, engaging environment to grow professionally.
• Small monthly stipend to support transport and basic expenses (if budget allows).